Lease Administration Associate

Join a team that values your ambition and empowers your growth

About Us

Overview

Key Responsibilities:

• Responsible for reviewing, tracking, and administering lease documents across the commercial portfolio. Ensure all leases are properly documented, compliant, and accurately reflected in the systems, while supporting GREW, and accounting with timely, accurate lease data.
• Manage transaction processing for accounts payable functions including timely and accurate disbursement of payments and maintaining business processes that promote operational effectiveness on behalf of GREW.
• Partner closely with leasing, third-party lease administration team, finance, and external real estate partners and landlords to manage lease records, commencement processes, and controls in accordance with ASC 842, SOX, and internal governance standards, local regulations, tax requirements and internal billing policies.
• Maintain accurate financial records by updating real estate systems with rent adjustments, tracking security deposits, and managing subtenant rent collections.
• Review client invoices against lease requirements, verify calculations, and collect supporting documentation from landlords or billing authorities.
• Review final invoices against lease requirements, ensuring that invoices are in compliance with lease, verify calculations, and collect supporting documentation from landlords or billing authorities. Ensure that invoices have proper approvals consistent with the firm’s policies and procedures.
• Verify, reconcile, and process rent and property invoices, ensure timely payments, resolve discrepancies, and maintain compliance with lease terms and internal policies.
• Oversee rent billing, collections, and lease exit processes including producing and distributing monthly rent statements and assisting with the invoices and collection from building tenants.
• Work with leasing and third-party lease administration team to implement new and existing landlords and vendors for billing.
• Track and manage critical lease dates (renewal notices, expiration dates, lease commencement, rent commencement, option exercise deadlines, CAM reconciliations, security deposits)
• Administer and monitor critical dates in accordance with real estate lease agreements.
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve discrepancies
• Request and collect outstanding landlord security deposits.
• Track, request, and obtain outstanding landlord Year-End reconciliations.

Qualifications:

• 5-10 years of experience in lease administration, lease accounting, commercial real estate, property management, or a related role
• Strong working knowledge of commercial lease agreements and common lease terms, lease administration and accounting standards
• Experience operating within SOX-controlled environments and supporting audit requirements
• Proven ability to manage complex lease data with a high degree of accuracy and attention to detail
• Diligence and accuracy in financial and data management.
• Proficient in Microsoft Office (Word and Excel) and Yardi
• Strong written and verbal communication skills
• Bachelor’s degree (Business, Real Estate, or related field preferred)
• International experience a plus

U.S. Eligibility Requirements

• Must be 18 years of age or older.
• Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
• Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
• Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

What You Can Expect From Us

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts & Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot
• Training Reimbursement
• Paid Professional Designations
• Giving back to the community - Volunteer days

Physical Requirements

• This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.
• This position may require the ability to lift up to 15 pounds.
• This position is required to work onsite 4 days per week.

U.S. Eligibility Requirements

• Must be 18 years of age or older.
• Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
• Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
• Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

What You Can Expect from Us

• 401(k) Plan with Employer Matching 
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance 
• Employer paid Short-term & Long-term Disability  
• Paid Maternity & Parental Leave 
• Flexible Spending Accounts & Health Savings Accounts
• Dependent Care FSA 
• Commuter & Transit FSA 
• Corporate Discount Program - Perkspot 
• Training Reimbursement  
• Paid Professional Designations  
• Giving back to the community - Volunteer days