Administrative Associate I

Responsibilities

• Greet visitors and refer to appropriate staff members using proper office etiquette.
• Answer visitor’s questions and concerns professionally and courteously.
• Answer phone, route calls, and take messages.
• Screen calls and visitors to control interruptions.
• Order and maintain office supplies.
• Maintain meeting schedule of conference room and library.
• Maintain visitor logs.
• Process purchase orders.
• Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.
• Research, price, purchase, and monitor inventory of office equipment and supplies.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
• Schedule and coordinate meetings and conference calls.
• Arrange amenities for meetings and conferences as needed.
• Maintain appearance of the lobby, front desk, conference room, and library areas.
• Ability to work with minimal supervision.
• Other duties as assigned.

Qualifications and Job Specifications

• College degree preferred, but not required.
• A minimum of 2 years administrative/reception or customer service experience is preferred.
• Must possess excellent verbal and written communication skills.
• Exhibit exceptional interpersonal relationships with employees, peers, and customers.
• Ability to remain at assigned workstation for extended periods of time.
• Candidate must have strong emphases on organization and communication.
• Ability to multitask on a daily basis.
• Professional dress is required.

Technical Expertise

• Navigate through Quality Management System –CQ
• Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint
• Ability to maintain and track budget/spending trends
• Experience with warehouse or supply chain environments is a plus
• Excellent verbal and written communication skills
• Clear and Professional diction in English

Additional Employment Requirements

• Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen)
• Must have a valid driver’s license.

Physical/Mental/Visual Demands

• Work is light to medium in nature with frequent walking to perform assigned tasks.
• Occasional lifting of 25 lbs. is required.

Working Conditions

• Activities occur both inside and outside.
• Hazardous conditions may exist, such as proximity to material handling equipment.

Equipment Operated

• Equipment: Desktop computer, fax machine, copier, desk phone, and cell phone
• Systems: CQ, MS Outlook, MS Excel, MS PowerPoint and MS Word