Job Summary
The Junior Recruiter supports the recruitment process for assigned positions across the organization. This role assists with sourcing, screening, interview coordination, and pre-employment processing, and helps ensure a positive candidate experience and adherence to recruiting procedures.
Job Duties and Responsibilities
- Manages the day-to-day recruiting process for full-time and temporary positions, from posting through start date.
- Partners with hiring managers to keep job descriptions, hiring criteria, and workforce needs up to date.
- Posts openings on approved internal and external channels.
- Finds candidates through job boards, workforce partnerships, employee referrals, staffing agencies, and other sourcing channels.
- Reviews applications and resumes to identify qualified candidates.
- Conducts phone screens to confirm qualifications, availability, and interest.
- Coordinates interview scheduling between candidates and hiring managers and follows up to collect feedback.
- Keeps hiring managers in the loop on where candidates stand in the pipeline.
- Helps HR leadership with offer logistics, preparing offer letters, confirming start dates, and similar tasks.
- Initiates and tracks pre-employment steps: background checks, employment verifications, drug screenings, and work eligibility documentation.
- Supports the temp-to-perm conversion process by preparing the necessary documentation for review and approval.
- Keeps candidate and requisition data accurate and current in the Applicant Tracking System (ATS).
- Pulls together recruiting reports - applicant flow, time-to-fill, requisition status — for HR leadership.
- Helps track agency usage and spend against the recruiting budget.
- Supports documentation needs during recruitment-related audits.
- Helps ensure recruiting practices stay in line with company policy and employment law.
- Maintains recruiting files per company policy and record-retention requirements.
- Participates in job fairs, hiring events, and workforce initiatives as needed.
- Other duties as assigned.
Skills
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong organizational skills and attention to detail.
- Ability to manage multiple open requisitions simultaneously in a fast-paced environment.
- Ability to build effective working relationships with hiring managers, candidates, and external agencies.
- Proficient in Microsoft Office Suite or related software.
- Ability to manage a high volume of calls to and from candidates.
- Willingness and ability to quickly learn the organization's ATS and HRIS systems.
Education
- Required: High school diploma or equivalent
- Preferred: Bachelor's degree (or coursework in progress) in Human Resources, Business Administration, or a related field
Work Experience
- Required: Previous experience working or volunteering in an office environment requiring confidentiality and strong organizational skills.
- Preferred: Six months to one year of Human Resources experience through employment, internships, or related coursework.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to occasionally lift and move files, office supplies, or other materials weighing up to 15 pounds.
