Coordinator, Career and Internships & Academic Affairs

Your Role:

What You’ll Do:

Academics

• Assists with management of SC syllabi, associated preparatory work, and updates/revisions. 
• Assists with keeping the Prague Center in line with requirements set forth by the School of Record for course/faculty approvals. 
• Reviews evaluation/assessment data to help ensure teaching is always of the highest standard and supportive of stated learning outcomes.
• Ensures that faculty and students have the information they need to succeed in teaching and learning at the CEA CAPA Prague Study Center.

• Represents CEA CAPA Prague to external partners including but not limited to local partner universities, focusing on academics but also other aspects of CEA CAPA Prague operations. 
• Fosters a positive working relationship between the CEA CAPA Prague and local partner universities to accentuate mutually beneficial cooperation, helping ensure proper academic protocols, processes and resources are in place and proactively address any concerns that arise. 

• Communicates academic advising protocols and provides continuous academic advising to students throughout the semester on various academic issues and grievances, such as course selection, performance, attendance, special requests, grade appeals, etc.
• Ensures students follow academic protocols and seeks out opportunities to assist students to succeed at a higher level academically. 
• In collaboration with other staff in Academic Affairs, maintains and updates the CEA CAPA Prague syllabus library
• Gathers and processes academic semester data (course enrollment, GPA, course evals, etc.). 
• Maintains a close working relationship with the Director of Academic Affairs and members of others working on the academics agenda within Academic Affairs, proactively bringing issues, concerns, questions, and ideas to the Director of Academic Affairs. 
• Other tasks and responsibilities as determined by the Director of Academic Affairs. 

Career and Internship Programs

• Works with students during the months before they arrive in Prague to help them identify the best internship opportunity and to refine their expectations of the experience.
• Assist in evaluating the readiness of internship program students prior to arrival and addresses problematic cases with CEA CAPA global. 
• When students are on-site, helps ensure that the placement is effective both for the student and the host site.
• Assists with monitoring student progress and engagement with their internship work placement on site and addresses any concerns from employers and students.
• Ensures that students stay on track in terms of meeting their minimum work hours to earn credit. 
• Interviews students before arrival. 

• Contributes to maintenance and expansion of the portfolio of internship placement sites.
• Administers the placement matching process, including sourcing new placements ad hoc. 
• Monitors host site cooperation and addresses any concerns. 
• Establishes new relationships and maintains existing relationships with companies and organizations in our portfolio of internship host sites in Prague.
• Communicates with potential host sites about particular students before the program to match students to the best possible placements.

• Coordinates and communicates with CEA CAPA Prague CIP-staff and CEA CAPA global for the placement process, administration, and sharing of best practices.
• Handles administrative processes related to the internship program including Salesforce reporting and documentation, contracts, time logs, supervisor evaluations, etc.
• Addresses and documents any issues with students or host sites, notifying the Manager of CIP and/or Director of Academic Affairs as appropriate (and receiving needed support). 
• Maintains and updates the internship company log to facilitate institutional memory and cooperation with other staff on the internship program. 
• Maintains a close working relationship with the Director of Academic Affairs and others working on the CIP agenda within Academic Affairs, proactively raising issues, concerns, questions, and ideas and receiving needed support to succeed. 
• Other tasks and responsibilities as determined by the Director of Academic Affairs. 

CEA CAPA Prague Team and General Operations

• The CEA CAPA Prague team covers agendas related to the following departments: 

• Health and Safety
• Academics
• Career and Internship Program
• Custom Programs
• Student Services
• Program Administration
• Student Housing.
• The Coordinator has full support of superiors and other staff, but is also individually responsible to complete certain tasks and responsibilities independently while communicating and concerns and reporting results. Like all CEA CAPA Prague staff, the Coordinator will occasionally help other departments and be expected to interact with students, visitors, colleagues, and professors in an open, positive, and professional way. The Coordinator must be effective in communication with these groups, working within the CEA CAPA Prague team toward clear goals and being authorities for students on our programs.
• Spends working hours at the CEA CAPA Prague Study Center when not doing on-site work such as leading student activities. 
• Cooperates with other staff in completing tasks that are assigned as responsibilities to certain sub-teams. 
• Cooperates with other staff in setting a work schedule and then making either temporary short-term or lasting long-term changes to the schedule. 
• Handles agendas common to sub-groups staff across divisions such as Front Desk duty. 
• Keeps in regular communication with other team members, especially supervisors, by email, phone, and text. 
• Cooperates with the whole CEA CAPA Prague team to create safe, educational, and high-quality study-abroad experiences for students. 

What Makes a Great Candidate:

• Minimum of 3 years of experience in a workplace interacting with colleagues and customers/clients required. 
• Master’s degree required.
• Competence behaving and communicating in a professional environment required.
• Excellent verbal and written communication skills in English and Czech/Slovak required. 
• Authorized to work in the Czech Republic required. 
• International experience preferred. 

Who We Are: