Executive Assistant

JOB SUMMARY

KEY RESPONSIBILITIES

• Serves as a primary strategic and administrative partner to the CEO.
• Manage and optimize the CEO’s priorities, the CEO’s calendar, scheduling, and prioritization to ensure optimal use of time aligned with business objectives.
• Draft and manage executive communications, correspondence, and presentations on behalf of the CEO.
• Anticipate needs, identify conflicts proactively, and recommend solutions.
• Prepare meeting materials, including agendas, presentations, and executive briefing documents for executive and Board-level discussions.
• Support Board and committee activities, including coordination of materials, agendas, logistics, and governance documentation.
• Serve as a central point of contact for the CEO’s office, facilitating communication with internal and external stakeholders.
• Track action items, deliverables, and deadlines from executive and Board meetings to ensure follow-through and accountability.
• Perform executive operations activities, including workflow coordination, prioritization, and process optimization.
• Partner cross-functional with Legal, Finance, HR, IT, and Operations to support enterprise initiatives and executive priorities.
• Demonstrate business acumen, executive judgment, and organizational leadership capability.
• Maintain strict confidentiality and exercise of sound judgment in handling sensitive information.
• Anticipate risks, resolve issues proactively, and adapt quickly to shifting priorities.
• Support the CEO, C-suite, and senior leaders with administrative and coordination needs across key initiatives.
• Coordinate executive travel, including itineraries, logistics, and contingency planning to ensure seamless execution.
• Perform other duties as assigned to support team and organizational objectives.
• Comply with all company policies, procedures, and applicable regulatory requirements.

QUALIFICATIONS

Required

• Bachelor’s degree in Business Administration, Communications, or related field.
• 8+ years of experience providing executive-level administrative support, preferably within a fast-paced corporate environment. An equivalent combination of education and experience may be considered.
• Board Level experience.
• Demonstrated experience supporting C-suite executives and coordinating senior leadership activities.
• Strong organizational, prioritization, and time management skills.
• Strong project management and cross-functional coordination.
• Exceptional written and verbal communication skills with strong attention to detail.
• Proven ability to manage confidential information with discretion.
• Experience managing complex executive operations and confidential matters. 
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Ability to anticipate needs, problem-solve independently, and operate with minimal direction.
• Demonstrated ability to operate in high-pressure, fast-paced environments supporting senior executives.
• Strong sense of urgency with a proven track record of timely follow-up and execution.

Preferred:

• Master’s degree in Business Administration or related field.
• Experience supporting Board operations and governance processes.
• Experience in healthcare, biotech, or high-growth organizations.

COMPETENCIES

• Priority Setting
• Dealing with Ambiguity
• Interpersonal Savvy
• Action Oriented
• Planning
• Strategic Thinking
• Influence
• Change and Adaptability

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Location:

• Requires prolonged periods of sitting and computer use.
• Occasional lifting of materials up to 15 pounds.
• Ability to work extended hours as needed to support executive operations.
• Limited travel may be required.

EEO STATEMENT