Position Summary
Responsible for directing and coordinating all activities related to buyer purchase agreements and closings for high-end luxury condominium developments. The Contract Administrator ensures the accuracy of contracts, maintains purchaser and broker records, coordinates deposits and commissions, and manages all aspects of the closing process while providing exceptional customer service to buyers, brokers, lenders, and attorneys. Essential Duties and Responsibilities include but are not limited to:
Contract Administration
- Review all deal sheets and purchase agreements submitted by sales agents for new buyers, including commissions, deposits, pricing, and all supporting documentation.
- Prepare contract addenda and amendments as required.
- Review purchase agreements for completeness and accuracy prior to submission for execution.
- Prepare deal sheets and supporting documentation for Project Director approval and execution.
- Produce weekly sales summaries and other reports for management distribution.
- Maintain purchaser databases, contract files, and transaction records.
- Receive, track, and maintain broker registrations, licenses, and broker information files.
- Receive, record, and prepare buyer deposits for submission to the escrow agent.
- Assist with monthly escrow reconciliations in coordination with the Project Accountant.
- Prepare and submit commission reports and supporting documentation for payment processing to in-house and outside brokers.
- Coordinate with the Project Accountant and Project Director on bi-weekly and monthly reporting requirements.
- Manage all buyer correspondence, inquiries, and follow-up communications.
- Assist the Project Director with special projects and administrative tasks as needed.
Closing Coordination
- Communicate with buyers regarding upcoming closing requirements, timelines, and documentation.
- Respond to all inquiries related to closing procedures and requirements.
- Coordinate with financial institutions and lenders regarding closing documentation and funding requirements.
- Schedule and coordinate closing dates and times.
- Coordinate purchaser walk-through appointments with the Customer Service Manager.
- Communicate with attorneys regarding outstanding closing matters and document requirements.
- Maintain accurate and complete closing and contract files throughout the transaction process.
- Monitor closing timelines to ensure compliance with contractual obligations and project schedules.
Qualifications
Education and Experience
- Bachelor’s degree in Business Administration, Accounting, Finance, or a related field preferred.
- Minimum of 3–5 years of experience as a Contract Administrator, Closing Coordinator, or in a related real estate role.
- Experience in luxury condominium, real estate development, title, escrow, or related industries preferred.
Skills and Abilities
- Strong understanding of real estate contracts and closing procedures.
- Excellent organizational skills with strong attention to detail.
- Ability to manage multiple transactions and deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and contract management/database systems (MRI & Yardi a plus).
- Ability to maintain confidentiality and exercise sound judgment.
- Strong customer service and interpersonal skills.
- Ability to work independently and collaboratively with internal teams, attorneys, lenders, brokers, and buyers.
Benefits as a Related Employee:
- Base Salary and Performance bonus
- Medical, dental, vision, legal services, flexible spending account.
- Employer Match Commuter Benefits.
- The benefits package includes 100 percent employer-paid life and disability insurance.
- Employer Matching 401k.
- Upward Mobility
- Employee Engagement and Wellness programs.
- Company-paid Vacation, Sick, Personal, and Holiday Time.
- Opportunities for Professional Development and Tuition Reimbursement.
The Related Group is proud to be an Equal Opportunity Employer.We are a Drug-Free Workplace.
