Position Summary:
The Medical Records Specialist compiles, processes, and maintains medical records of CCI Health Center patients in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the health care system. The Medical Records Specialist acts as a liaison between the medical record vendor and CCI Health Services ensuring that document indexing, record management, and other requests are being handled appropriately and in according with any regulatory compliance requirements.
KEY FUNCTIONS AND RESPONSIBILITIES:
- Reviews medical records for completeness, accuracy, and compliance with regulations; notifies providers of record deficiencies; and tracks outstanding records.
- Manages incoming faxes, images/x-rays, and consult notes when routed by third-party medical record management vendor (GRM).
- Establishes and trains on processes related to document management within EHR, naming conventions, and any misses due to incorrect documentation/coding by the provider.
- Protecting patient confidentiality in compliance with HIPAA and other legal requirements, ensuring authorized access only.
- Assures appropriate medical release of information is documented in patient records for all insurances, legal organizations, and other identified entities.
- Provides medical record information by answering questions and requests of patients, providers, law firms, insurance companies, and government agencies.
- Resolves or clarifies codes or diagnosis with conflicting, missing, or unclear information by consulting with providers or others.
- Assists with patient demographic information, scanning documents, and handling faxed documents related to patient care.
- Identifies, compiles, abstracts, and codes patient data, using standard classification systems.
- Employees serving in a lead, senior or similarly designated position will be required to perform clinical duties daily.
- Ensure proper coding and indexing of medical records for easy retrieval.
- Verify the authenticity and authorization of record requests.
- Maintain the integrity of record filing systems.
- Other duties as assigned.
REQUIRED SKILLS:
- Minimum High School diploma with training/experience in the medical field required, an Associate of Applied Science degree in Health Information Management Systems preferred.
- A minimum of 3 years of relevant experience, preferred.
- Experience with medical billing and coding practices, preferred.
- Experience with eClinicalWorks, highly recommended.
Why work at CCI?
- Extensive benefits plan including PTO
- 403B Retirement Plan
- Tuition reimbursement opportunities
- Continuing education assistance; can be used toward obtaining certifications, renewal of certifications, or possible conference attendance.
- Our providers are insured for malpractice under FTCA.
Equal Employment Opportunity (EEO)
CCI Health Services does not unlawfully discriminate based on race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer related or genetic characteristics or any genetic information), marital status, sex, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. All personnel decisions are to be administered in accordance with this policy and in compliance with applicable federal and state law, including, but not limited to, decisions regarding recruitment, selection, training, promotion, compensation, benefits, transfers, lay-offs, tuition assistance, and social and recreational programs.The CEO & President of CCI and all managerial personnel are committed to this policy and its enforcement.
Employees are directed to bring any violation of this policy to the immediate attention of their supervisor, Human Resources, or the CEO & President. Any employee who violates this policy or knowingly retaliates against an employee reporting or complaining of a violation of this policy, shall be subject to immediate corrective action, up to and including termination of employment. Complaints brought under this policy will be promptly investigated and handled with due regard for the privacy and respect of all involved.
55000.00 To 65000.00 (USD) Annually
