Job Title:
Receptionist
Location:
B&R - Miami, FL 33157
Reporting directly to the Office Manager, the Receptionist provides support to the executive team, department heads, staff at large, customers and guests. The Receptionist must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The Receptionist will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position might request longer hours and/or weekends in case of emergencies.
Responsibilities:
- Answer and route phone calls on a multiline phone system
- Handle all incoming and outgoing packages
- Greet visitors warmly and make sure they are comfortable
- Schedule meetings and coordinate conference room calendar
- Assist in internal employee event and activity logistics
- Maintains professional appearance to reception area and conference rooms
- Scanning, photocopying, faxing, and filing documents
- Compose correspondence and reports
- Perform basic bookkeeping, filing, and clerical duties
- Manage travel arrangements for multiple staff members
- Assist company owners with professional and personal requests
- Able to drive to other company locations and events
- All other duties as assigned
Qualifications:
- High School Diploma or equivalent
- 1 year in an administrative role
- Proficiency with Microsoft Office Programs
- Strong Communication skills (written and verbal)
- Bilingual (English and Spanish)
- Ability to work without supervision and dependability
- Excellent interpersonal and customer service skills
- Strong organizational, attention to detail and accuracy skills
- Problem-solving and decision-making capability
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
