Warehouse Administrative Assistant at Texas Wood Supply

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Warehouse Administrative Assistant (Building Materials Distribution)

Job Summary:The Warehouse Administrative Assistant supports daily operations in a building materials distribution center by managing documentation, coordinating shipments of materials such as lumber, plywood, and construction supplies, and ensuring accurate inventory and order processing. This role is critical in maintaining efficient communication between warehouse staff, drivers, vendors, and customers in a fast-paced, heavy materials environment.Key Responsibilities:

Process and verify orders for building materials (lumber, panels, doors, trim, etc.)
Prepare shipping documents, delivery tickets, bills of lading, and invoices
Coordinate inbound and outbound shipments, including scheduling deliveries and pickups
Communicate with contractors, vendors, and drivers regarding order status and delivery details
Maintain accurate inventory records and assist with cycle counts and audits
Enter data into ERP/WMS systems for orders, inventory, and shipments
Track backorders, shortages, and damaged materials and report issues promptly
Organize and maintain records for purchase orders, load sheets, and delivery logs
Assist dispatch with routing and delivery scheduling
Answer calls and emails related to orders, availability, and logistics
Ensure compliance with company policies, safety standards, and DOT-related documentation

Work Environment:

Distribution center handling heavy building materials
Combination of office work and time spent on the warehouse floor
Exposure to dust, noise, and outdoor conditions at times
Frequent interaction with drivers, forklift operators, and yard personnel

Compensation for this role ranges from $20-$25 hourlyRequirementsQualifications:

High school diploma or equivalent required
Experience in warehouse, logistics, or building materials industry preferred
Familiarity with construction materials and terminology is a strong plus
Strong attention to detail and ability to handle high-volume paperwork
Proficiency in Microsoft Office (especially Excel)
Experience with ERP or warehouse systems (e.g., WMS, SAP, or similar)
Excellent communication and customer service skills
Ability to work in a fast-paced, deadline-driven environment

Salary Description$20-$25

Life at Texas Wood Supply

Texas Wood Supply was originally started by two brothers in 1979 as Valley Carpenters Inc. in Mission, Texas. It soon changed to South Texas Moulding Inc. and moved to the current headquarters location in Donna, Texas in 1984. The genesis of the company was the need for hardwood moulding in South Texas for the growing residential home market. South Texas Moudling was the only company running moulding at that time south of San Antonio. The company expanded in the '90s and early 2000s from 1 to 6 locations in Brownsville, Mission, Corpus Christi, Laredo, and now in Houston. Over 200 million lineal feet of moulding has been run since the start of the company with employees that have been with the company since the '80s and '90s. Texas Wood Supply is a small, regional, privately owned business that's expanded from a couple of brothers, one moulder & a simple rip saw to a regional, privately owned business with over 70 employees, 6 stores, high-speed moulders, state-of-the-art laser optimizing rip saws, CNC routers and shapers and hundreds of years of combined experience. We offer Lumber, custom mouldings, mouldings, cabinet supplies, interior doors, windows, wall coverings, manufactured cabinets, Plywood, stair parts, and millwork

Thrive Here & What We Value

Entrepreneurial Environment

Urgency and Purpose

Professionalism

Ambiguity and Change

Feedback Responsiveness

Strong Crossdepartmental Relationships

High Standards of Conduct

Warehouse Administrative Assistant

Warehouse Administrative Assistant (Building Materials Distribution)

Life at Texas Wood Supply

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