Empowering Financial Futures.
For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients. Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.
Private Wealth: Empowering the confident pursuit of purpose, passions and legacy through integrated wealth management.
To us, wealth is not static or one-dimensional. The complexities of wealth management require an integrated approach to anticipating, understanding and addressing unique client circumstances. Our team of experts partners with every client to personalize solutions that lead to exceptional outcomes. Our success is determined by the success of our clients.This position will operate in a hybrid work environment, 3 days per week in the office (Philadelphia, PA).
OVERVIEW:
The Special Assets Administration Associate is responsible for supporting the administration, oversight, and ongoing governance of complex, illiquid, and non-traditional assets held within Private Wealth client accounts such as real estate, life insurance, oil & gas interests, loans & notes, and tangible personal property. This role supports the full lifecycle of special assets, including pre-acceptance review, documentation, valuation support, ongoing monitoring, and annual review activities. Special assets present heightened fiduciary, operational, and reputational risk.
The Special Assets Administration Associate plays a critical role in ensuring these assets are accepted, monitored, and administered in a controlled, consistent, and well-documented manner, supporting both client outcomes and firm risk management.
RESPONSIBILITIES:
Special Assets Administration & Governance
- Support the pre-acceptance review process for special assets by coordinating required documentation and tracking approvals.
- Maintain accurate records of accepted special assets, including conditions of acceptance and ongoing management requirements.
- Assist with administration of managed, non-managed and directed assets in accordance with firm procedures.
- Coordinate re-registration, ownership updates, and maintenance events for special assets.
Valuation & Annual Review Support
- Assist in the collection and review of valuation support for illiquid and hard-to-value assets.
- Coordinate annual special asset reviews, including tracking receipt of financial statements, appraisals, and third-party valuations.
- Support determinations regarding asset materiality, fee treatment, and ongoing management recommendations.
- Document review outcomes and analysis in the firm’s records management systems.
Documentation & Compliance
- Review and process Non-Managed Asset Forms and related documentation for completeness and accuracy.
- Ensure documentation aligns with regulatory requirements and internal fiduciary standards.
- Support internal audits, compliance reviews, and Special Assets Committee reporting.
- Maintain and help refine special assets procedures and documentation standards.
Stakeholder Communication & Service
- Serve as an operational point of contact for internal partners regarding special asset inquiries.
- Communicate clearly with Wealth Advisors and Client Service teams regarding documentation requirements and asset status.
- Provide timely and accurate support for complex, high-touch client relationships.
Process Improvement & Projects
- Participate in initiatives to improve special asset workflows, controls, and scalability.
- Support enhancements to onboarding, tracking, and reporting tools related to special assets.
- Contribute ideas to improve efficiency, risk management, and service quality.
REQUIRED QUALIFICATIONS:
- Bachelor’s degree
- 2+ years of experience in trust administration, financial services operations, or asset administration
- Strong attention to detail and ability to manage complex documentation
- Full understanding of client privacy and confidentiality
- Comfort working with illiquid or non-traditional assets
- Strong organizational and communication skills
PREFERRED QUALIFICATIONS:
- Experience supporting special assets
- Familiarity with asset valuation concepts and fiduciary governance
- Willingness to pursue a professional certification (e.g., CTFA)
- Experience working in a highly regulated fiduciary environment
Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com.Our Benefits Overview: -Competitive health and welfare benefits, including company HSA contributions-Numerous voluntary benefit choices available -Superior 401k match -Tuition reimbursement -Company subsidized commuter benefits-Generous paid time off, including parental leave
Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmede’s policy on equal employment opportunity, please visit https://www.glenmede.com/equal-opportunity-employer/. ** We are not seeking agency assistance with this role. No agencies, third parties, or phone calls, please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede. #LI-Hybrid
