Office & Management Assistant (m/w/d)

About Discovery Life Sciences: 

Key Responsibilities:

• Managing and coordinating internal office work and projects, ensuring that day-to-day office work runs smoothly
• Process optimization
• First point of contact for customers, guests, colleagues and suppliers both at the switchboard, at reception and during personal visits
• Independent collection of offers and placing of orders in the area of facility management
• Translation and creation of marketing material such as brochures or presentations
• Organization, preparation and follow-up of appointments for management and departments with direct customer contact
• Ensuring a smooth daily routine through independent office organization such as ordering office supplies, coordinating external service providers or hotel reservations
• Support of the senior management in all organizational and administrative matters such as organization of meetings, taking notes etc.
• Travel organization and accounting
• General administrative activities
• Support for the finance department, e.g. by passing on invoices
• Research activities organizing various projects and events
• Support for creating SOPs in the field of travel management as well as introducing new software and processes
• Organizing catering for customer and/or guest meetings
• Overseeing the general reception email account, including forwarding mail

Position Qualifications (Education, Skills, Experience):

• Completed commercial apprenticeship or comparable training
• Relevant professional experience in a comparable function, ideally from a multinational company
• Very good knowledge of spoken and written English
• Very good knowledge of MS Office products and digital communication media
• Teamplayer
• Good German and English skills

Compensation and Benefits: