Accounting and Operations Coordinator

Accounting and Operations Coordinator

Job Posting

Greater Baltimore Area/Hybrid

PRIMARY RESPONSIBILITIES

• Process accounts payable transactions including matching invoices to purchase orders and receipts, ensuring timely approvals and payments, and maintaining accurate vendor records 
• Maintain accounts receivable transactions by recording invoices in Quickbooks ensuring accuracy based on job tickets and contracts and processing payments received 
• Coordinating with Field Servicesto reconcile job tickets to financial records
• Assist with inventory fulfillment ensuring accurate and timely order processing and coordinating with Field Services to monitor inventory levels to prevent low stock
• Maintain accurate records of inventory transactions including purchase and installations and reconcile financial records to Field Services records 
• Assist with periodic inventory validation.  Travel to New Jersey required.
• Record and categorize company transactions in Quickbooks Online
• Assist with bi-weekly payroll using ADP Workforce Now
• Support Baltimore office administrative duties including scheduling company meetings, ordering office supplies, arranging lunch for company meetings, and retrieving mail and package deliveries
• Maintain New Jersey Field Services equipment, including monitoring inventory levels and timely ordering of supplies and equipment to meet operational needs
• Assist employees with basic support for IT & system issues and facilitate escalation to external IT support if necessary
• Assist with employee onboarding and offboarding including coordinating 1:1 orientation with other employees, managing system access and deactivation, ordering equipment and facilitating equipment return 
• Schedule interviews for job candidates
• Assist with Company Culture Committee meetings and activities
• Assist with planning company events (Virtual and In-person All Hands meetings, Holiday party, etc.)
• Assist with travel arrangements for employees as needed including booking flights, train, hotels, and ground transportation
• Provide admin support to the Principals as requested
• Assist with other projects and assignments as needed 

QUALIFICATIONS

• Bachelor's Degree is preferred but not required 
• Experience with Quickbooks
• Strong understanding of accounting principles
• Handle confidential information with discretion
• Customer-centric mindset 
• Intermediate experience in MS Excel, including pivot tables and lookups 
• Strong attention to detail, time management, organizational and prioritization skills. 
• Demonstrated ability to effectively manage deadlines and projects with competing priorities 
• Excellent written and oral communication skills. 
• Possess solid quantitative, analytical, and problem-solving skills 
• Outstanding interpersonal skills. Demonstrated ability to connect quickly with others and work effectively at all levels within and outside of the organization, including vendors and business partners 
• Strong conflict resolution skills  
• Ability to work well in a fast-paced environment under pressure in time-critical situations and be productive and self-motivated during slow periods 

BENEFITS: 

• Medical, dental and vision health insurance
• 401k
• Paid time off and paid holidays
• Wellness Reimbursement
• Professional Development Reimbursement
• Regular team meetings and in-person gatherings