Our client, The Cabaret, is growing again!
POSITION PURPOSE
Founded in 2009, The Cabaret is a nationally acclaimed premier home for intimate cabaret where artists are uplifted, audiences belong, the next generation thrives, and our community is strengthened through world‑class artistry and radical hospitality. The Sponsorship & Donor Experience Associate is a new full-time position on The Cabaret’s growing team. The Associate will play a critical role in supporting The Cabaret’s expanding development efforts, with a focus on the sponsorship program, donor stewardship, and operational support for annual and capital campaigns.
Reporting to the Chief Advancement Officer (CAO), this position ensures that sponsors, donors, funders, and community partners experience The Cabaret’s signature Radical Hospitality at every touchpoint. The Associate also provides day‑to‑day administrative, data, communication, and event support, helping to advance contributed revenue goals across individual giving, sponsorship, special events, and campaign initiatives. This is an ideal role for an ambitious early-mid career development professional (3–5 years' experience) seeking hands‑on responsibility, high visibility within an entrepreneurial team, and opportunities for mentorship and career advancement in one of Indy’s beloved cultural anchors and top nonprofit theaters.
All employees are expected to actively embody The Cabaret’s values: We Deliver the WOW, We Practice Radical Hospitality, We Welcome Everyone, We Lift Each Other Up, and We Do the Right Thing.This role requires a positive attitude, proactive initiative, curiosity, meticulous attention to detail, and a genuine drive to serve and care for others. A flexible schedule is essential, including the ability to work evenings and weekends during performances and events. The Cabaret presents 40–50 performance nights annually in its award‑winning theatre, with show weekends typically occurring twice per month.
PRIMARY RESPONSIBILITIES
Sponsorship Program
Management
- Assist the CAO in executing and expanding the annual
series and 3-season show sponsorship program.
- Manage sponsor benefit fulfillment with
meticulous and personalized attention to detail, ensuring each sponsor receives
a “WOW” experience every time.
- Serve as a key point of contact for sponsor
communication before, during, and after sponsored performances.
- Support backstage and onsite Radical
Hospitality efforts, including greeting sponsors, coordinating VIP needs, and
ensuring brand‑aligned recognition.
- Track sponsor agreements, invoicing, payments,
and deliverables in collaboration with the CAO.
- Assist with preparation of sponsorship
proposals, decks, impact reports, and other communications.
Donor Stewardship &
Annual Fund Support
- Provide daily administrative and logistical
support for individual giving, including annual appeals, Giving Tuesday, and
other campaigns.
- Prepare timely and accurate gift
acknowledgments, thank-you letters, and stewardship
communications that reflect The Cabaret’s tone, warmth, and values.
- Assist in cultivating and stewarding donors
across giving levels by coordinating touchpoints, meetings, notes, and
follow‑ups.
- Support sponsor and donor hospitality at
performances, special events, and cultivation activities.
- Track donor interactions and moves management activity in the CRM, helping advance
donors through the stewardship cycle.
Development Operations &
Data Management
- Maintain accurate donor and sponsor records in the CRM (currently Bloomerang).
- Process gifts and generate reports in
partnership with the CAO and CFO.
- Support list management, segmentation, and
data pulls for appeals, newsletters, and Board
materials.
- Support updates to the grants calendar,
collection and maintenance of impact data, and narrative development in
partnership with the CAO.
Events, Hospitality &
Community Engagement
- Assist in planning and executing donor sponsor, and
cultivation events.
- Provide onsite support at performances,
ensuring exceptional patron and donor experience in line with The Cabaret’s
Radical Hospitality values.
- Support community engagement opportunities,
partnerships, and outreach as assigned.
Capital Campaign Support
- Assist with research, proposals, and
scheduling for the forthcoming capital campaign.
- Support preparation of campaign materials,
reports, and meetings.
- Maintain confidentiality and accuracy in all
campaign‑related documentation.
General Administrative
Support
- Provide scheduling, meeting preparation,
materials creation, and follow‑up support for CAO.
- Utilize Monday.com and related tools to
support transparent workflows, timelines, and accountability.
- Collaborate with Marketing to ensure donor
materials, acknowledgments, and sponsorship collateral are accurate and
up‑to‑date.
- Other duties as assigned in service of The
Cabaret’s mission and values.
QUALIFICATIONS &
EXPERIENCE
Required
- Bachelor’s degree or equivalent professional
experience.
- 3–5+ years of experience in fundraising,
sponsorships, nonprofit development, marketing, customer experience, or related
fields.
- Strong belief in The Cabaret’s mission,
vision, and values, with a passion for the performing arts.
- Exceptional interpersonal skills with the
ability to warmly engage donors, sponsors, and patrons.
- Highly organized, detail‑driven, able to
manage multiple projects in a fast‑paced environment.
- Excellent writing, communication, and
proofreading skills.
- Comfort working evenings and weekends during
performance periods.
- Commitment to cultural equity, inclusion, and
belonging.
Preferred
- Experience with Office 365/Outlook.
- Experience with CRM/database management (The
Cabaret currently uses Bloomerang).
- Experience supporting campaigns, sponsorship
programs, or donor relations.
- Understanding of philanthropic practices and the donor stewardship cycle.
- Strong hospitality instincts and a desire to
genuinely “Deliver the WOW.”
PHYSICAL DEMANDS
- Frequent use of computer, phone, and office equipment.
- Occasional lifting (up to ~20 lbs.) for event
support.
- Moving through theatre spaces to greet donors
and sponsors as needed.
THE CABARET’S VALUES IN THIS
ROLE
Thisposition exemplifies The Cabaret’s core values by:
- Delivering the WOW
through exceptional sponsor and donor experiences.
- Practicing Radical Hospitality at
events, onsite activations, and in daily interactions.
- Welcoming Everyone by
supporting inclusive donor engagement and equitable processes.
- Lifting Each Other Up
through collaborative teamwork and communication across departments.
- Doing the Right Thing with
accurate data management, integrity, and thoughtful stewardship.
The Cabaret offers a competitive total compensation package and fosters a culture that supports flexibility, well‑being, and balance—includingplanned flex time during high‑intensity performance periods. We Welcome Everyone and are proud to be an Equal Opportunity Employer. The salary range for this role is $55,000 to $60,000 plus benefits.
