Accounting & Payroll Manager

Overview

Key Responsibilities

• Own and maintain QuickBooks Online on a daily, weekly, and monthly basis
• Reconcile bank accounts, credit cards, POS deposits, and merchant accounts
• Record journal entries and ensure accurate account classification
• Manage accounts payable and accounts receivable
• Prepare and review monthly financial statements including P&L, balance sheet, and cash flow
• Lead the month-end close process and coordinate with external CPA and tax professionals
• Support budgeting, forecasting, and financial analysis
• Ensure financial data is accurate, timely, and usable for operational decision-making

• Run full-cycle payroll using ADP for hourly, salaried, and tipped employees
• Manage payroll for a large staff with varying schedules, overtime, and seasonal fluctuations
• Handle new hires, terminations, pay rate changes, bonuses, and payroll adjustments
• Ensure payroll taxes, filings, and payments are processed accurately and on time
• Manage year-end payroll reporting including W-2s and 1099s
• Serve as the internal point of contact for payroll-related questions from managers and team members

• Provide administrative support related to payroll-adjacent HR compliance
• Maintain employee records, documentation, and digital files
• Assist with workers’ compensation administration and incident reporting
• Support onboarding and offboarding documentation in coordination with management
• Help ensure required employment documentation is complete and organized
• Core HR decision-making, employee relations, and disciplinary actions remain the responsibility of the GM and leadership team

• Reconcile high-volume daily sales across attractions, arcade, food & beverage, parties, and events
• Track labor costs, overtime, and payroll trends to support scheduling and cost controls
• Partner closely with the GM and operations team to align financial reporting with staffing and operational realities
• Support compliance related to wage and hour rules, tip handling, and hospitality payroll practices

• Maintain clean, organized financial, payroll, and HR-related records
• Identify discrepancies, errors, or unusual activity and proactively flag issues
• Help improve internal controls, reporting, and accounting processes over time

Qualifications

• Strong accounting background with hands-on QuickBooks Online experience
• Proven experience managing payroll through ADP
• Experience supporting high-volume, hourly hospitality or service-based businesses
• Working knowledge of payroll-related HR compliance and documentation
• Detail-oriented with strong ownership mentality and follow-through
• Comfortable working in a fast-paced, in-house operating environment

Preferred Experience

• Experience in Family Entertainment Centers, hospitality, restaurants, or multi-revenue-stream operations
• Familiarity with POS systems and merchant account reconciliations
• Experience working directly with ownership or executive leadership

Compensation & Benefits

• Competitive salary based on experience
• Benefits package available