Adams Street Partners (“Adams Street”) is a global private markets investment manager that has $65 billion in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the eighth year in a row, Adams Street was named one of Pension & Investments’ Best Places to Work in Money Management in 2025.
Employees operate as a single global team, integrating the expertise of the firm’s investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments. Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.Adams Street has offices in Abu Dhabi, Austin, Beijing, Boston, Chicago, Hong Kong, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.
About the Role
Adams Street Partners is seeking a highly organized and proactive Receptionist and Office Administrator to support the Chicago office. While this role includes front-of-house and visitor experience responsibilities, it is designed to be primarily administrative and operational in nature, with reception serving as one component of a broader office operations function.This position plays a critical role in ensuring day-to-day operational continuity, supporting internal teams, and coordinating office management needs in a collaborative, fast-paced environment.
The role requires strong judgment, attention to detail, and the ability to balance administrative priorities with professional front-of-house coverage. This role is 100% in-person, 5 days a week.
Responsibilities
Administrative & Office Operations Responsibilities (Primary Focus)
- Process and track Chicago office invoices, including vendor, facilities, and ad hoc expenses
- Provide administrative support to the broader administrative team, including expense processing, Salesforce record maintenance, and routine data entry
- Manage the firm’s general email inbox, including marketing distributions, audit requests, and fund-related inquiries, ensuring timely acknowledgment, tracking, and appropriate internal routing
- Establish and manage a centralized company swag inventory process
- Coordinate and triage day-to-day office management requests outside the scope of third-party services, including vendor repairs, facilities issues, temperature requests, internal announcements, and ad hoc office needs
- Assist with coordination submittal/review of small-scale legal contracts
- Maintain office records and support routine office-related tasks
- Provide administrative support (expense reports, calendar management, travel) during Executive Assistant vacations, absences, peak periods, and team transitions to ensure continuity of operations
Reception & Front-of-House Responsibilities
- Support a Chicago-based employee population of 190+ by providing professional front-of-house coverage and on-site coordination
- Manage guest registration, greeting, and on-site logistics for visitors and client meetings
- Serve as an ambassador of the firm to visitors and external stakeholders
- Coordinate incoming deliveries, including couriers, catering, and non–freight elevator items
Candidate Requirements:
We seek an individual who is self-disciplined, demonstrates creative thinking and has the following characteristics:
- Prior experience in an administrative, office management, or receptionist role, preferably in a professional services or corporate environment.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- High attention to detail and comfort handling routine processes.
- Professional demeanor with excellent interpersonal and communication skills.
- Ability to operate independently, anticipate needs, and proactively resolve issues.
- Ability to work on-site 5 days a week is required.
- Proficiency with common office tools and systems (e.g., email platforms, CRM/databases such as Salesforce, expense management tools).
- Ability to serve as a visible, front-facing representative of the firm.
We offer a competitive U.S. benefits package designed to support health, financial security, and work-life balance. Highlights include medical, dental, and vision coverage; a 401(k) with immediate vesting and employer match; profit sharing; flexible spending accounts (FSA); and paid parental leave, including adoption. Employees also receive generous paid time off, commuter benefits, employer-paid short- and long-term disability and life insurance, and access to additional voluntary benefits.Illinois Pay Transparency$50,000—$70,000 USD
