Executive Assistant to CEO

The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond traditional executive assistance and includes direct support for the CEO’s work as a public speaker and podcast host. The ideal candidate is highly organized, technologically savvy, proactive, and capable of managing complex priorities with discretion, professionalism, and sound judgment in a fast-paced, high-visibility environment. Key Responsibilities Executive & Administrative Support  Provide comprehensive support to the CEO, managing day-to-day administrative and operational needs  Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow-up aligned with the CEO’s priorities  Manage a complex and dynamic calendar, including firm leadership meetings, legalindustry commitments, speaking engagements, travel, and media appearances  Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications  Prepare agendas, briefing materials, presentations, and follow-up action items for meetings and initiatives  Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking  Handle confidential, sensitive, and privileged information with the highest level of discretion  Support internal firm initiatives, leadership projects, and strategic priorities as assigned Public Speaking & Media Support  Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials  Track speaking opportunities, submissions, confirmations, and post-event follow-up  Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners  Manage contracts, invoices, and timelines related to speaking engagements Podcast Support  Coordinate podcast recording schedules, guest bookings, and production timelines  Manage guest outreach, confirmations, releases, and follow-up communications  Assist with episode planning, content organization, and show notes  Coordinate with editors, producers, and marketing teams to ensure timely production and release Communication, CRM & Project Support  Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners  Draft, edit, and manage professional correspondence and communications  Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support  Track deadlines, deliverables, and commitments to ensure accountability and timely completion  Support project management efforts across executive, media, and firm initiatives  Ensure all CEO projects cross the finish line on time by implementing the 10-80-10 rule for project management Qualifications  Bachelor’s degree required; MBA or experience as an Aide-De-Camp preferred PMP (Project Management Professional) certification preferred Experience as an executive, law firm administrator, paralegal or executive assistant preferred  Exceptional organizational, time-management, and multitasking skills  High digital literacy, with the ability to quickly learn and leverage new tools, platforms, and systems  Experience managing and maintaining a CRM, including data integrity and reporting  Strong written and verbal communication skills  High level of professionalism, discretion, and judgment  Proficiency with Microsoft Office, Google Workspace, calendar management tools, virtual meeting platforms, and collaboration software  Experience supporting public-facing executives, speakers, or content creators is a strong plus Personal Attributes  Proactive, resourceful, and solutions-oriented  Comfortable working with a high-visibility executive and shifting priorities  Calm under pressure with exceptional attention to detail  Collaborative, service-minded, and highly dependable Why Join Us  Work closely with a dynamic CEO shaping the strategic direction of a growing law firm  Exposure to executive leadership, media, public speaking, and podcast initiatives  Opportunity for professional growth and expanded responsibility within a mission-driven organization Base Salary Range: Competitive and commensurate with experience, typically aligned with senior-level Executive Assistant roles in professional services and law firms Bonus & Incentives Performance-based bonus tied to individual and firm goals  Potential discretionary bonuses related to major initiatives, speaking engagements, or growth milestones Benefits Health, dental, and vision insurance  Retirement plan with employer contribution  Paid time off and firm holidays  Professional development support (certifications, conferences, training) Growth Opportunity Increased compensation and scope as responsibilities expand  Potential evolution into Chief of Staff–type functions based on performance and firm needs