Special Projects Coord

Salary: $20-$23

Position Overview:

This position is responsible for providing support to the executive director and center staff regarding special projects that include administrative, program and community responsibilities. 

Role and Responsibilities

• Informs staff of upcoming special events and their roles and responsibilities within the events.
• Works within established networks or identifies networking opportunities to obtain donations and community support.
• Establishes positive relationships with outside agencies and makes available all resources.
• Manages existing resources to maximize efficiency. 
• Compiles center highlights and volunteer reports for the monthly contract reporting.
• Manages the data in e-Tapestry regarding POE, hours contributed by board members and volunteers as well as potential donors and thank you letters. 
• Oversees the incentive program for girls (i.e. gift cards) and prepares appropriate reports that include a gift card log and accounting for the incentives and either sends to Finance Department or Executive Director.  
• Compiles the petty cash, eligible driver report, and Imprest check report.  
• Assists in the preparation of newsletters and calendars for internal staff and external publication (center specific).
• Provides technical support for funding proposals; assists with the direct mail campaign for the center.
• Composes and mails to external constituencies on behalf of the local center. 
• Manages the paperwork for all personnel matters and recognition program.
• Processes the background paperwork for new hires, volunteers and interns. 
• Maintains all of the pledge information for donors and services the donor.
• Recruits, trains, and coordinates volunteer activity.
• Gathers data for daily attendance.

Qualifications and Education Requirements

• High School Diploma 
• Minimum of two years experience in special events and coordination of projects 
• Proficiency in computer skills, database management and office software 
• Current Florida Driver’s License.

• Must adhere to Agency Values and Principles.
• Upholds the ethical standards of the Agency and 6B-1.001 Code of Ethics of the Education Profession in Florida.
• Follows policies and procedures of the Agency
• Must work evenings and weekends as required to fulfill workload requirements.
• Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required

• Associates Degree 
• Minimum six months experience in a youth serving program