Contracts & Operations Specialist

LocationBend, Oregon, United States

TypeOnsite

ApplyDescription

Are you passionate about supporting housing stability in your community and ensuring effective program operations? Join our team as a Contracts and Operations Specialist A! In this role, you’ll assist with preparing and managing contracts, monitoring compliance, and handling financial reporting, and processing payments. Be the face of our agency, working with community partners, subrecipients, and the public to make a real impact. Apply now to help us drive positive change in our community!

Location:

Bend

Compensation: $29.83/hour (plus $0.50/hour for bilingual Spanish)

Hours:

Regular full-time, 40 hours/week

Benefits: 100% premium paid Medical, Dental, Vision and Life Insurance, Agency paid Retirement plan (up to 6 %), almost 2 weeks of paid vacation accrued within first year, plus 14 paid Holidays annually and a separate sick leave accrual.

Deadline:

Position remains open until filled

NeighborImpact Housing Program Overview:

NeighborImpact's Housing program offers crucial assistance to individuals and families in need within Crook, Deschutes, and Jefferson counties, as well as the Confederated Tribes of Warm Springs. The program can provide eviction prevention and deposit assistance, prioritizing applications based on need rather than a first-come, first-served basis.We value the respect and dignity of all. We aim to create a space that is physically and emotionally safe for all, regardless of race, ethnicity, nationality, religion, gender, gender identity, or sexual orientation.

Overview of Key Duties and Responsibilities:

The Contracts and Operations Specialist A supports the operations of the Housing Stabilization Department, its program participants, and subrecipients. This role is responsible for assisting with preparing and posting funding RFPs, preparing and initiating contracts with subrecipients, subrecipient monitoring, subrecipient invoicing, and monitoring state and federal funds for spend down. This position is also responsible for all Oregon Housing and Community Services (OHCS) and Housing and Urban Development (HUD) quarterly and annual reporting.

Additionally, this position will process monthly rent payments to client landlords. This position represents the agency with community partners, subrecipients, and the general public. Requirements

Required:

Bachelor’s degree required
Two years of direct experience in grant management, compliance, bookkeeping, fiscal management, program management or related services required
Proficiency in Microsoft Office suite, including Excel, required
Passion for helping others and a desire to work in an organization that serves people who are experiencing poverty and houselessness required
Ability to travel throughout the tri-county area regularly, even in inclement weather, using personal vehicle required
Required prior to date of hire and throughout employment:

Valid driver’s license

Proof of current auto insurance

Access to reliable transportation

Satisfactory criminal background check

Preferred:

Experience in the following areas preferred:

Oregon Landlord/Tenant and Fair Housing Laws

Experience in addressing current challenges faced by low-income and poverty-affected populations and effectively serving these communities

Knowledge of community resources

Salary Description29.83

Life at NeighborImpact

Thrive Here & What We Value

Passionate about energy efficiency and making a positive impact on communities | 2. Commitment to sustainability | 3. Making a meaningful impact in our communities</s> | Compassionate and Supportive Work Environment | Strong Focus on School Readiness and Social Competence for Children | Emphasis on Providing Comprehensive Early Childhood Education and Family Support Services | Commitment to Fostering a Successful Learning Environment for Up to 8 Children | On-Call Hours Not Guaranteed, but Paid Time Off for Sick Days Offered | Employee Assistance Program Available | Retirement Options Available</s> | NeighborImpact Shelter Services values respect and dignity for all guests, regardless of race, ethnicity, nationality, religion, gender, gender identity, or sexual orientation. | The mission of Shelter Services at NeighborImpact is to provide a safe, non-congregate space for houseless Central Oregonians to shelter. | The weekly schedule for this position will include weekends. This is an onsite, in-person position.</s> | 1. Missiondriven organization making a difference in the community | 2. Valuing respect and dignity for all individuals | 3. Creating a physically and emotionally safe space for everyone regardless of race, ethnicity, nationality, religion, gender, gender identity, or sexual orientation | 4. Prioritizing applications based on need rather than firstcome, first-served basis | 5. Providing crucial support to individuals and families in need.</s> | Oregon’s 100 Best Nonprofits | Dedicated team and community engagement | Comprehensive early childhood education and family support services for economically disadvantaged families in Central Oregon | High-quality early education with essential services such as health screenings, nutrition, and family advocacy.</s> | 1. Emphasis on Equity in Housing | 2. Physical and Emotional Safety for All | 3. Prioritizing Applications Based on Need Rather than FirstCome, First-Served Basis | 4. Providing ShortTerm Resource Navigation Support to Clients | 5. Promoting Cultural Responsiveness and Equity</s> | 100% Premium Paid Medical, Dental, Vision and Life Insurance | Agency Paid Retirement Plan (up to 6%) | Almost 2 Weeks of Paid Vacation Accrued within First Year | 14 Paid Holidays Annually and a Separate Sick Leave Accrual | One of Oregon's 100 Best Non-Profits | Bilingual Applicants Encouraged to Apply | Flexible Schedule to Accommodate Family Needs | Head Start Program Overview | Comprehensive Early Education Program Serving Children and Families in Central Oregon | Integrates High-Quality Pre-kindergarten Education with Essential Services such as Health, Nutrition, and Family Advocacy. | Respect and dignity for all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, or sexual orientation. | Creating a physically and emotionally safe space for all shelter guests. | Valuing social justice and community service.</s> | 1. Focus on providing comprehensive early childhood education and family support services to families with children from birth to age three, as well as pregnant women. | 2. Emphasis on fostering school readiness and social competence for young children. | 3. Commitment to ensuring children and families receive the necessary resources and support during the critical early years. | 4. Strong emphasis on collaboration and teamwork between staff members. | 5. A culture that values effective communication and flexibility in a fastpaced environment.</s> | 1. Respect for all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, or sexual orientation. | 2. Emphasis on creating a safe space that is physically and emotionally safe for everyone. | 3. Prioritizing applications based on need rather than firstcome, first-served basis. | 4. Valuing the respect and dignity of all clients. | 5. Providing crucial assistance to individuals and families in need within Crook, Deschutes, and Jefferson counties, as well as the Confederated Tribes of Warm Springs.</s> | Nurturing Development with Compassion, Creativity, and the Joy of Discovery | Mission to Provide Children in Our Community a Head Start in Education | Collaborate Closely with Parents to Set and Achieve Individual Goals for Their Children | Support the Transition to Kindergarten | Integrate High-Quality Pre-Kindergarten Education with Essential Services Such as Health, Nutrition, and Family Advocacy | Operating Across Multiple Sites to Support Social Competence, School Readiness, and Overall Well-being of Children from Ages Three to Five. | 100 Best Non-Profit in Oregon | All insurance premiums are 100% paid | Never have to work another weekend | Integrates high-quality pre-kindergarten education with essential services such as health, nutrition, and family advocacy. Operating across multiple sites, NeighborImpact Head Start supports social competence, school readiness, and overall well-being of children from ages three to five.</s> | NeighborImpact Head Start Overview: The Head Start and Early Head Start program strengthens families and closes the achievement gap for over 500 of Central Oregon’s most vulnerable and at-risk children aged 0-5 and pregnant mothers. | High-quality early education and family engagement with other critical services | Collaborative environments and community engagement are valued. | Competitive pay and excellent benefits | Almost 2 weeks of vacation time accrued in your first year, plus 14 paid Holidays annually, and separate sick leave accrual | Opportunities for advancement are within reach.