Proposal Coordinator

Key Responsibilities

Proposal Coordination and Management

• Coordinate and manage the end-to-end proposal development process for federal opportunities, including RFPs, RFIs, and SOWs.
• Develop and maintain proposal schedules, compliance matrices, outlines, and status reports.
• Facilitate color team reviews, including Pink, Red, and Gold reviews, track action items, and drive deadlines to completion.
• Collaborate with capture managers, technical writers, SMEs, and technical teams to ensure timely and high-quality submissions.
• Maintain version control and manage proposal documentation and repositories using tools such as SharePoint, Smartsheet, or equivalent systems.

Document and Presentation Preparation

• Create visually appealing, professionally formatted PowerPoint presentations for oral proposals and marketing materials.
• Assist with desktop publishing, formatting, and layout in Microsoft Word and PowerPoint to ensure branding, readability, and compliance.

Compliance and Quality Assurance

• Ensure all proposal documents fully comply with RFP instructions, evaluation criteria, and submission requirements.
• Review proposal sections for completeness, consistency, grammar, formatting, and adherence to win themes and compliance matrices.

Process Improvement

• Maintain and enhance the proposal knowledge base, including boilerplate content, resumes, past performance summaries, and standard graphics.
• Recommend and help implement process improvements, templates, and reusable assets to increase efficiency and quality.

Administrative and Team Support

• Schedule meetings, manage calendars, and provide administrative support to Business Development and Proposal team leadership.
• Perform other duties as assigned.

• U.S. Work Authorization: Authorized to work in the United States without sponsorship.
• Education: Bachelor’s degree required.
• Experience:
• 0 to 2 years of experience in proposal coordination, technical writing, or a related role is preferred but not required.
• No prior proposal experience is necessary. We are willing to train motivated candidates.
• Skills:
• Proficiency in Microsoft Office Suite, especially Word and PowerPoint, with the ability to produce polished, professional documents and presentations.
• Exceptional attention to detail, grammar, formatting, and layout.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and stakeholders in a fast-paced, deadline-driven environment.
• Willingness to work hard, learn quickly, and contribute to a winning team.

Nice to Have but Not Required

• Familiarity with the federal acquisition process and government-wide contracts such as GSA Schedules, BPAs, and IDIQs.
• Interest in pursuing certification.

Additional Information:

• Clearance: Must be authorized to work in the U.S. SFI does not offer work authorization sponsorship. Background checks may include Criminal History, Education Verification, Employment Verification, Certifications, and Credit History.
• Salary: $40,000 – $60,000 annually. SFI maintains broad salary ranges to account for variations in skills, experience, market conditions, and location.
• Work Environment: 5 Days a week, on-site presence required to support business needs.
• Benefits: SFI offers a comprehensive benefits package. You can learn more at SFI Careers.
• Other:
• This is a full-time W2 position.
• Please no agencies, third parties, or Corp-to-Corp submissions.
• Spatial Front Inc. is an Equal-opportunity Employer; all qualified applicants will receive consideration for employment.
• Spatial Front Inc. participates in E-Verify.