PRN Medical Records Associate

Part-timeDescription

The Medical Records Associate at Elligo is responsible for obtaining patient information from healthcare professionals, categorizing conditions, treatments, and diagnoses, as well as creating permanent medical records for reference and regulatory purposes. This role involves managing electronic health records, ensuring regulatory compliance, and supporting data-driven decision-making in healthcare settings. 

Retrieve medical records from healthcare practices, exam patient charts and records for accuracy, completeness, and compliance with established standards. Pinpoint any inconsistencies, missing information, or errors in the documentation Verify the records adhere to relevant regulations, accreditation standards, and policies as applicable Check the accuracy of patient demographics, medical history, treatment details, and other relevant information Contacting physicians or other healthcare professionals to clarify information or resolve discrepancies Enter and update medical records for healthcare professionals and regulatory  Update medical records in a timely manner. Ensure that patient data and medical records are protected and remain confidential. Transcribe medical data from doctors' written or spoken notes, including symptoms, possible diagnoses, prescribed medications, and tests. Transcribe patient data from eSource into sponsor EDC, if applicable.  Utilize HIPAA-compliant electronic fax line to retrieve medical records. Upload and maintain IntElligo database including: Tracking progress and timeliness Confirm all necessary forms and reports are present and correctly completed Maintaining the status of all patient’s medical records in the database Adhere to IRB-approved protocol Protect the privacy of patient information in accordance with HIPAA regulations Perform other duties as required or assigned. Requirements

Ability to maintain and update medical records in a timely manner.  Strong attention to detail and accuracy  Understanding and ability to utilize effective data encryption and protection practices. Proficiency in medical terminology and ability to collaborate with healthcare professionals.  Understanding of healthcare regulations Ability to work effectively with other team members  Excellent written and verbal communication skills.  Advanced ability to perform detailed tasks under pressure.  Strong organizational skills, including the ability to accomplish multiple tasks within the agreed-upon timeframes through effective prioritization of duties and functions in a fast-paced environment. Self-motivated and able to work independently to complete tasks, respond to department requests, and collaborate with others to utilize their resources and knowledge to identify quality solutions. Demonstrated proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, and Teams) and SharePoint. 

High School diploma or GED.  Minimum one year experience medical record reviewer role or medical assistant role Minimum one year experience with transcribing medical information and performing data entry, including categorizing and coding written and spoken patient information. Clinical research or patient recruiting experience strongly preferred Certification in health information management (e.g. RHIT, RHIA) preferred 

This is a remote position based on the location of the incumbent’s home operating in a home-office environment. This role routinely uses standard office equipment such as computers, printers, copiers, and phones. This position typically works less than 30 hours per week. Hours may vary each week and are not guaranteed. The incumbent must be available during the “core” work hours of 9:30 a.m. to 3:30 p.m. Occasional evening and weekend work may be required as the job duties demand.   The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.? They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel.? More in-depth information can be found in SOP's, working guidelines, policies, etc.? 

Elligo Health Research is a dynamic organization in a rapidly changing industry. Accordingly, the responsibilities associated with this job may change from time to time in accordance with business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above. The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.

Rather, they are designed only to describe the general nature of the job. Elligo Health Research is committed to a policy of equal employment and will not discriminate against an applicant or associate based on his or her age, sex, sexual orientation, gender identity, race, color, creed, religion, national origin or ancestry, citizenship, marital status, familial status, physical or mental disability, handicap, military or veteran status, genetic information, pregnancy or any other category protected under federal, state or local law, regulation or ordinance.