Bilingual Administrative Assistant at USG1

Company Description

USG1 provides top talent and solutions to companies where we aim to make a meaningful difference and add value to their mission. Our client is a well-established small law firm in Allentown, Pennsylvania, is seeking a highly organized and self-motivated Bilingual Administrative Assistant to support our legal team in ensuring efficient office operations and effective case management. In this role, you will provide essential administrative support contributing to the smooth and effective functioning of the office.

Job Description

Key Responsibilities:

Provide general administrative support to attorney(s) and enhance the overall efficiency of the office.
Monitor and manage the daily emails, communicating urgent issues, needed responses and a daily summary to head attorney.
Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in-person and over the phone.
File and organize legal documents and correspondence, ensuring filing accuracy and timeliness.
Manage calendars, schedule appointments, and monitor important calendar deadlines to ensure timely responses.
Handle incoming phone calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
Maintain confidential client files and ensure compliance with legal documentation procedures.
Assist with general office tasks, including organizing records and maintaining office supplies.

Qualifications

- Bilingual proficiency (English and Spanish) is required.

- Proficient in Microsoft Word.- Minimum typing speed of 35 words per minute.- Strong attention to detail and ability to manage multiple tasks simultaneously.- Prior experience in a legal environment preferred.- Familiarity with Clio or similar legal case management software is a plus.- Excellent communication and organizational skills.- Ability to handle sensitive information with discretion and professionalism.

Additional Information

What We Offer

• Direct mentorship from a renowned senior attorney with more than 40 years of experience.• A collaborative and professional environment dedicated to client advocacy and legal excellence.Qualified candidates are encouraged to submit a resume and cover letter for consideration.Job Type: Full-timeCompensation: Dependent on experienceWork Location: In-person

Life at USG1

The United Solutions Group Inc. (USG1), founded in 2002, provides technical and non-technical consulting services in the fields of Cybersecurity, Analytics, Program and Project Management, Software Development Lifecycle, Cloud Services, Engineering, and Administrative services to Federal, State, and Commercial clients.

We are a Small Business Administration (SBA) Certified 8(a), HUBZone, and SDB firm.

Additionally, USG1 is a GSA MAS Schedule contract holder. We are also a Certified DBE by the Department of Transportation and a NASPO ValuePoint vetted and approved Master vendor for Temporary Professional Employment Services.

Thrive Here & What We Value

Collaborative and supportive work environment

Opportunities for professional development and growth

Flexible working hours and remote work options

Regular team-building activities and events

Bilingual Administrative Assistant