The Occupational Health & Benefits Specialist will administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term disability. Will work closely with Occupational Health and Benefits Teams to assist with administrative duties as it relates to occupational health and day-to-day administration of Benefits, particularly with Long Term Disability.
Essential Job Responsibilities:
- Communicate with employees regarding their need for medical leave.
- Instructs employees on requirements to apply and qualify for FMLA/STD leave. Provides employees with the FMLA Packet and ensures documents are return completed and within time-sensitive deadlines.
- Meets regularly with nursing staff to discuss each employee encounter, reviews case statuses, and assists with developing strategies for resolution.
- Maintains reasonable communication with employees to facilitate their return to work and relays the status updates to the employee’s Supervisor/Managers and HR representative, as needed.
- Enters employee data/run reports encounters in Cority System to maintain electronic medical records. Scans and uploads documents in Cority such as FMLA forms, pre-employment assessments, RTW documents, fit for duty evaluations, drug and alcohol results, etc.
- Supports Occupational Health team with the pre-employment process, random drug screening program, and test scheduling as needed.
- Understand Hilcorp’s leave policy and can answer employee questions regarding FMLA/STD, employee benefits, including paid time off.
- Partners closely with all HR staff on leave cases, which may include accommodation requests under the ADA.
- Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
- Preserves confidentiality of employee medical documentation and files as determined by HIPAA regulations.
- Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
- Continuously strives to implement efficient strategies to streamline occupational health processes.
- Participate in benefit administration management to ensure a positive employee experience.
- Assists in benefit plan administration in accordance with IRS and ERISA laws and regulations.
- Coordinates Long Term Disability (LTD) claims between third party provider and employee, including communicating with the employee about LTD benefits, timelines and related paperwork.
- Maintains and ensures accuracy of employee benefit records within Benefits Administration software (Workday) for new hires and ongoing employees including qualifying life events, enrollments, and EOI’s
- Process all recurring invoices to ensure timely payment and tracking of benefit statistical data.
- Travel may be required approximately 20-25% per year.
Other Job Responsibilities:
- Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
- Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
- Other duties as assigned by Occupational Health and Benefits Staff.
- Once approved by Occupational Health Nurse, coordinator will code invoices for payment according to SAP requirements.
Qualifications:
- Two (2) years of experience in Occupational Health and/or Health & Welfare benefit plans with ERISA and defined contribution knowledge
- Working knowledge of regulatory areas e.g., FMLA, ADA and other applicable laws
- Cority and Workday experience preferred
- Excellent analytical and problem-solving skills
- Proficient in Microsoft Office Suite and Workday
- Ability to work independently in a fast-paced environment with changing priorities
- Effective communication skills, oral & written, with ability to communicate with people in potentially stressful situations and across all levels of the organization
- Experience with vendor management and program implementation
- Strong project management and analytical skills with the ability to solve complex problems
- Deep understanding of data transmission processes and aptitude to identify and resolve enrollment, eligibility, and payroll issues
Education Requirements:
- Bachelor’s Degree and/or equivalent, relevant work experience
Certifications, Licenses, Registrations:
- Completion of specialized certification or training on FMLA/Leave administration.
