Inspection Account Coordinator at EnSiteUSA

Job Summary

The Inspection Account Coordinator provides direct support to the Houston-based Inspection and Construction Management team. This on-site role is responsible for managing the day-to-day operational functions of the Inspection department, supporting senior management, field personnel, and assisting with client project requirements. The position is located at the Houston office.Duties and Responsibilities

Provide administrative support to the VP of Inspection.
Assist the VP with project resourcing, including communicating with clients regarding project needs, maintaining a resume database, identifying potential candidates, and collecting personnel information.
Maintain posted job openings and request new job postings as needed.
Develop and maintain strong working relationships with internal teams as well as external current and potential future field personnel.
Process new hires and all staffing changes in the HRIS system.
Communicate staffing changes accordingly with HR, Safety, IT, and Project Teams, and maintain all staffing plans and rosters.
Facilitate project setup: review, rate, and communicate with Accounting and Project teams on project-specific needs.
Ensure client Purchase Orders (POs) are received, reviewed, and executed accordingly.
Maintain equipment, tool calibration, and equipment list for the Inspection Department.
Provide training to field personnel on timekeeping and expense reporting.
Review and approve field time and expenses for assigned accounts, including requesting and obtaining client approvals.
Review and approve project invoices for assigned accounts.
Prepare and distribute project and/or Inspection required reports, documents, or correspondence in a timely manner.
Respond to inquiries in a timely manner and escalate inquiries when needed to appropriate team members.
Perform other job-related duties as assigned.
Be available to be on-call during evenings and weekends as needed.

Other Skills and Abilities

Demonstrated ability to take initiative and be a self-starter.
Strong customer service skills, including responsiveness and problem-solving.
Strong intrapersonal and communication skills.
Demonstrated organizational skills, including attention to detail.
Proven ability to set priorities, meet deadlines, and multi-task.
Ability to maintain a professional demeanor.
Ability to work both independently and as part of a team must be reliable.
Proven ability to handle confidential information with discretion.
Basic knowledge of phone, fax, and copier functions.

Experience Requirements

3-5 years’ experience in a similar role or a Bachelor’s degree.
Intermediate experience in MS Office Suite (particularly MS Word and MS Excel).
Previous experience using SAP Programs (SAP Supplier Portal, SAP-Fieldglass).
Heavy data entry experience.
Experience in the pipeline service/construction industry is a plus.
Experience in Human Resources is preferred.

Life at EnSiteUSA

Our mission is to deliver quality services to the oil & gas industry. Our goal is to perform in a manner that emphasizes safety, upholds the highest standards of integrity, and results in total client satisfaction. Since our formation in 1989, we have achieved a reputation for providing quality and effective innovative solutions to our clients. We have offices located in Houston, Texas; Versailles, Kentucky; and Tulsa, Oklahoma. EnSiteUSA employs approximately 410 technical and administrative personnel. Our commitment quantifies much of our success in project management and remains the funnel of repeat business.

EnSiteUSA has maintained a steady growth over the past 20 years. Currently, our technical staff averages over 25 years of technical and management experience. Through the years we have maintained an experienced and competent leadership team, stemming from diligent planning and selective addition of qualified and experience personnel.

Our primary business is focused on the oil and gas sector. Our client base includes companies in the transmission, midstream, distribution, and storage businesses. We serve the natural gas, oil and liquid products, CO2, coal bed methane, electric power and methane recovery industries.

Thrive Here & What We Value

Collaborative team environment with opportunities for growth and development

Emphasis on safety procedures, quality control, and adherence to client specifications and standards

Commitment to excellence in all aspects of the business

Positive company culture that values its employees

Collaborative environment with opportunities for growth and development

Inspection Account Coordinator

Life at EnSiteUSA

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