Job Title:
Administrative Assistant Reports to: Superintendent/ CEO of Schools Employment Status: Full-time; 12-monthFLSA Status: ExemptThe management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high academic achievement, positive school culture and community transformation wherever we serve. Essential FunctionsThe Administrative Assistant will organize and coordinate office operations and procedures, to ensure organizational effectiveness, efficiency, safety, and superlative customer service.
The admin assistant will handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. Responsibilities
- Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Keeps the principal informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Assist chief administrator with composition and/or editing of confidential documents.
- Be proactive with strategies for attracting and maintaining scholar population.
- Contributes to team effort by accomplishing related results as needed.
- Identify, define various grants/funding to submit based on the needs of the organization.
Qualifications
- High School Diploma required; associate degree preferred.
- Proven experience as an Administrative Assistantor Office Admin Assistant.
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
The Universal Family of Charter Schoolsadheres to the policy of providing equal employment opportunities to all job applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability or sexual orientation.
33000.00 To 45000.00 (USD) Annually
