Title: Staff Accountant, Accounts Receivable
Department: FinanceReports to: Senior Accounting Manager Summary:Reporting to the Senior Accounting Manager, the Staff Accountant, Accounts Receivable is primarily responsible for all billing and collections related to resident companies and renter events, maintaining account receivable records and preparing A/R and revenue general ledger account reconciliations. This position works collaboratively with the Production, Facility Operations and Sales teams and across the organization to support the mission and activities of the Philadelphia Orchestra and Ensemble Arts. Essential Functions:
- Reconcile and deposit all daily cash receipts, including event deposits, payments, and miscellaneous items; properly code and record receipts in the general ledger
- Reconcile cash batches and allocate deposits, payments, and adjustments to the appropriate events
- Maintain organized filing of backup documentation
- Review and update service orders and work orders for the Production, Facility Operations and Sales departments as needed
- Partner with Production, Facility Operations and Sales departments to ensure accurate revenue and expense allocation for events
- Prepare preliminary invoices; review for accuracy and forward to appropriate staff for final approval
- Manage and oversee the billing process, ensuring timeliness and accuracy
- Prepare and submit payment authorization forms for event-related refunds or other disbursements
- Finalize invoicing and accurately allocate revenue and accounts receivable balances
- Assist in monthly close entries and reconciliations as assigned
- Complete special projects as assigned, such as year-end audit support and expense reconciliations
Collections Responsibilities:
- Manage the collections’ function, including working with internal departments to resolve billing disputes and address payment discrepancies
- Assist auditors with A/R aging and collection-related concerns
- Monitor installment payment plans with clients as needed
- Prepare estimates and manage deposits for future events
- Maintain accurate client master data within the general ledger system
- Communicate with clients regarding open items and reissuance of missing payments
- Provide customer service in alignment with POEA standards
- Perform other related duties as assigned
Education/Experience:
- Bachelor’s Degree in Accounting or related field and/or experience
- A minimum of 3-5 years general or public accounting experience required
- Not-for-profit accounting experience preferred
Knowledge/Skills/Abilities:
- Must possess strong analytical, communication and organizational skills
- Excellent attention to detail
- Advanced proficiency in Excel
- Must have the ability to quickly learn new software systems
- Effectively handle multiple tasks, identify improvement opportunities, and promote required process changes
- Excellent written and verbal communication skills, with the ability to engage and work closely with all departments
- Ability to maintain confidentiality
- Ability to work independently and in teams
Working Conditions/Physical Demands:Routine for office environment
Resume and cover letter are required when applying for this position.
The Philadelphia Orchestra and Ensemble Arts, Inc. does not discriminate in employment on the basis of race, color, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service.
