Construction Project Administrator

What You’ll Do as the Construction Project Administrator:

• Prepare, issue, and manage contracts, purchase orders, and change orders alongside the project team
• Track and distribute submittals and shop drawings, ensuring timely review and approval
• Support the Senior Project Manager with documentation, scheduling updates, and project status reports
• Help the Field Superintendent monitor labor, subcontractor manpower, daily reports, and material deliveries
• Maintain clear, well-organized project files and logs in accordance with company protocols
• Ensure administrative procedures, internal controls, and contract requirements are followed
• Coordinate documentation with subcontractors, vendors, and consultants
• Facilitate communication between field and office teams to support smooth execution
• Attend project meetings, take and distribute minutes, and follow up on outstanding items
• Monitor subcontractor compliance on reporting, permits, insurance, and OSHA training

Must-Haves as the Construction Project Administrator:

• 3+ years of experience in construction administration or project support
• Highly organized with excellent attention to detail
• Strong communication skills—written and verbal
• Able to manage multiple tasks and shifting priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite; familiarity with project management tools (e.g., Procore or similar)

Nice-to-Haves as the Construction Project Administrator:

• Experience in multi-family residential or commercial construction
• Knowledge of subcontractor coordination and construction documentation workflows
• Understanding of OSHA compliance, permits, and site reporting requirements

This Role Offers:

• Salary: $60,000–$65,000 per year
• Full-time, in-person role (Monday to Friday) in Peekskill, NY
• Benefits: health, dental, vision, life insurance
• 401(k) plan with company match
• Paid time off