Hudson Global Scholars Operating LLC provides the best U.S. education to our school partners and students around the globe through the combination of best-in-class curriculum, highly qualified instructors, and personalized learning experiences. Our HGS Network schools offer students the opportunity to earn a U.S. high school diploma and prepare to enter top universities.
POSITION SUMMARY
****The School Enrollment Specialist will work onsite 2 to 3 days per week and the remaining days from their home office.****
The School Enrollment Specialist supports the Registrar in managing all aspects of student records and academic operations for Hudson Global Scholars. This role is responsible for coordinating transcript, diploma, and report card production and distribution, verifying graduation requirements, supporting course scheduling, assisting with policies, processes, and tools, and maintaining student information system accuracy. The School Enrollment Specialist will serve as a primary on-site resource in Columbia, Maryland, ensuring timely, accurate, and compliant student records processes, while also supporting registrar responsibilities to ensure smooth operations when the Registrar is out or otherwise unavailable.
The functions and responsibilities for this position include, but are not limited to:
- Maintain and update official student records, including transcripts, grades, diplomas, registration data, and transfer information.
- Conduct transcript evaluations and award credits toward diploma completion.
- Verify graduation requirements and prepare graduation audits.
- Coordinate production and distribution of transcripts, diplomas, and report cards.
- Support course scheduling, section creation, and roster management.
- Maintain the academic calendar for partner schools to ensure alignment with internal teams and administrators.
- Provide progress and completion reports to partner schools.
- Respond to inquiries from students, families, partner schools, and staff regarding academic records, graduation, and enrollment.
- Provide guidance to faculty, students, and administrators regarding registrar policies and processes.
- Collaborate with program managers and operations staff on the implementation of new school partners.
- Maintain data integrity within the student record systems.
- Ensure compliance with student privacy, accreditation requirements, and institutional policies.
- Generate operational reports and support audits of student records.
- Identify opportunities to improve workflows and strengthen consistency in registrar operations.
- Support the Registrar in leading cross-functional initiatives to enhance student services and record accuracy.
QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS
- Bachelor’s degree or equivalent combination of education and experience
- Experience supporting registrar, admissions, enrollment, or school operations in a K–12 or higher-education setting
- Strong organizational skills and close attention to detail
- Demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced setting
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word) and ability to learn new systems quickly
- Excellent written and verbal communication skills, with a customer service–oriented approach
- Ability to work independently and collaboratively as part of a small, high-performing team
- Must reside within commuting distance of Columbia, Maryland
Preferred Qualifications
- Experience with online or blended learning environments.
- Experience with international student records or credit equivalency processes
Hudson Global Scholars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Hudson Global Scholars is committed to the full inclusion of all qualified individuals. As part of this commitment, Hudson Global Scholars will ensure that persons with disabilities are provided reasonable accommodations. EEOC - Know Your Rights: Workplace Discrimination is Illegal
