Note: Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus or commissions.
CPower is a leading Virtual Power Plant platform, monetizing the value of customer-sited energy to intelligently strengthen the grid. For over a decade, we’ve made turning flexible energy into revenue simple for partners and large energy users such as businesses, manufacturers, public institutions and healthcare organizations, delivering over $1.2 billion from demand response and energy flexibility programs to customers since 2015. With 6.7 GW of customer capacity nearly 23,000 sites, we’re empowering energy users across North America, enabling them to benefit from an innovative energy economy.We are looking for an Office Administrator to support our in-office staff.
The primary duties of the Office Administrator include managing daily office operations, ensuring the workspace is organized and efficient, and supporting staff needs. This role will involve overseeing the reception area, greeting visitors, and maintaining a professional atmosphere. Additional responsibilities will include ordering equipment and supplies, coordinating with building management for service requests, and handling maintenance issues as they arise.
This is an in-office role for a candidate who lives in the Baltimore, MD (surrounding) area.
This person will be required to be in the office on Tuesdays, Wednesdays, and Thursdays, however, may on occasion, need to be in on any other days of the week, with advance notice.
Hours: 8:00am to 5:00pm with a 1-hour lunch break.
Essential Duties and Responsibilities
Oversee all daily office functions to include but not limited to:
- Manage the reception area, visitors and act as the main POC for our building’s front desk and security.
- Be responsible for ordering equipment, office supplies, and vendor management (Water machine/Shredder).
- Responsible for the facilities (NY & Baltimore) day-to-day operations (entering maintenance requests).
- Keeping the office stocked with essentials and maintain appropriate inventory.
- Provide meeting and event planning assistance to teams as needed.
- Interact with other office liaisons to coordinate special events.
- Assist with preparation of meeting materials, including compiling, formatting and printing of documents.
- Assist with the coordination of monthly and annual (GridFuture) All Hand’s employee meetings.
- Act as meeting facilitator (maintaining conference rooms, ordering lunch/catered food, etc.).
- Maintain kitchen cleanliness and organization: stock supplies, load/unload dishwasher, and conduct weekly refrigerator clean-outs.
- Perform office walkthroughs to identify and report facility issues.
- Serve as the primary POC for local hotels and parking arrangements.
- Manage the security badge issuance and deactivation process.
- Administer Brivo access control software for office security.
- Oversee incoming and outgoing mail, including distribution of mail.
- Coordinate shipping of company gifts for new hires and existing employees.
- Manage CPower swag and office supplies inventory, ordering, and distribution.
- Monitor and manage the SeaPower inbox.
- Manage the monthly Corp Amex Reconciliation process.
- Act as the POC during fire drills/emergencies at the Baltimore office.
- Send out Holiday Messaging (Halloween, Veteran’s Day, National Pet Day, etc.) and decorate office.
- Send out Reminders to employees on behalf of HR.
- Facilitates notarization of documents by verifying identities, witnessing signatures, and ensuring compliance with legal requirements.
- All other duties as assigned by the HR Team/Dept, or Executive Team.
Requirements
- High School Diploma or equivalent work experience.
- Must possess the highest level of ethics and integrity with the ability to maintain confidential information; demonstrated level of discretion in handling privileged information.
- Proactive in anticipating business and administrative needs.
- Must possess strong administrative and organizational skills with the ability to be proactive in completing assignments and job responsibilities in a timely fashion.
- Proficiency with Microsoft Office, including Excel, Word and PowerPoint.
- All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period, and will not now, nor in the future, require sponsorship for employment visa status to work legally for our Company in the United States.
Benefits
Unique opportunity to work at a successful, growing company with a strong entrepreneurial spirit. We focus heavily on developing our employees and linking successes to our core values. CPower offers a great benefits package that includes medical, dental, vision, 401K, vacation, up to $10,000 per calendar year in tuition reimbursement, etc. CPower’s leadership prides itself on maintaining a rewarding culture, and always striving to offer a great team-member experience.CPower is committed to hiring and retaining a diverse workforce.
We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. We believe that diversity and inclusion among our team members is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
50000.00 To 60000.00 (USD) Annually
