Accounts Payable Coordinator

Job Summary:

Duties/Responsibilities:

• Process high volume of vendor invoices, ensuring accuracy, appropriate approvals, and timely payment.
• Match purchase orders, receiving documents, and invoices to validate completeness and accuracy (3-way match).
• Enter invoices into the accounting system.
• Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
• Prepare and process electronic transfers, ACH, and check payments.
• Reconcile monthly vendor statements and respond to vendor inquiries in a professional and timely manner.
• Manage corporate credit card transactions, including:
• Collecting, reviewing, and verifying cardholder receipts and supporting documentation.
• Ensuring proper coding of expenses and compliance with internal policies.
• Importing and reconciling credit card transactions in the accounting system.
• Process employee expense reports and reimbursements:
• Review submitted expenses for policy compliance and proper documentation.
• Ensure accurate coding and timely reimbursement processing.
• Assist with month-end closing activities related to accounts payable.
• Maintain organized and accurate records of all AP transactions.
• Support internal audits and assist with documentation requests.
• Collaborate with internal departments to resolve invoice and payment issues.

Education and Experience:

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent work experience accepted.
• Knowledge of GAAP and basic accounting principles.
• 1–3 years of accounts payable or general accounting experience.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel (pivot tables).
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.

Preferred Qualifications (Not Required):

• Experience in a shared services environment.
• Marketing industry experience is preferred.
• Experience with QuickBooks Online.