Office Administrator – Equipment Rental & Mobile Job Site Solutions | San Antonio, TX
Location: Onsite – San Antonio, TXSalary: $50,000–$60,000 + Performance Bonus (Based on Company Metrics)Schedule: Monday–Friday | Flexible 8:00 AM – 5:00 PMEmployment Type: Full-Time, Direct HireIndustry: Equipment Rental & Job Site Infrastructure ServicesAbout the CompanyJoin a leading national provider of equipment rental and mobile job site setup solutions and other essential infrastructure for construction sites and industrial projects across the U.S. With a strong presence in the San Antonio region and over 500 employees nationwide, the company has built a reputation for reliability, rapid deployment, and customer-focused service in fast-paced environments.The OpportunityWe’re seeking a proactive, highly organized Office Administrator to lead the day-to-day administrative operations at our San Antonio branch, which supports major commercial and infrastructure projects throughout the region.This role is perfect for someone who thrives in a field-oriented, fast-moving environment and enjoys blending hands-on administrative leadership with team coordination and compliance support.Key Responsibilities
- Process payroll and manage employee files in line with company standards
- Lead onboarding and orientation for new hires across field and office roles
- Support recruitment efforts, schedule interviews, and maintain candidate records
- Draft disciplinary documents and assist in terminations in collaboration with HR
- Maintain compliance with safety logs, incident reports, and documentation standards
- Coordinate post-incident protocols, including drug testing and workers’ compensation claims
- Assist with DOT and equipment operator compliance tracking
- Ensure branch office operations run smoothly and align with regional leadership directives
- Act as the main administrative liaison between field teams, corporate HR, and management
What We're Looking ForMust-Haves:
- 3–5 years in an administrative or office management role, preferably in a field service, construction, or equipment rental environment
- Strong communication and decision-making skills
- Comfortable managing multiple priorities and leading administrative staff
- Ability to operate independently in a high-volume, on-site environment
Nice to Have:
- Experience supporting equipment rental or job site setup operations
- Knowledge of DOT regulations and/or OSHA compliance
- Familiarity with workers’ comp procedures and post-incident documentation
Team & CultureYou’ll help oversee operations impacting up to 50 employees, with around 20 direct reports in administrative and support roles. This branch is high-energy and service-driven, requiring a confident leader who can bring structure and clarity to day-to-day operations. You’ll work directly with the Regional Operations Manager and HR Director to drive efficiency and support field teams in real time.Benefits
- Health Insurance (PPO/HMO)
- Dental, Vision, and Life Insurance
- $2,000 Employer HSA Contribution
- $250 Annual Wellness Reimbursement
- Flexible Spending Account (FSA) Available
- 401(k) with Immediate Vesting
- 2 Weeks PTO + 7 Paid Holidays
- Company Card & Gas Reimbursement
Ready to bring your leadership and organization skills to a company that keeps America’s job sites powered, equipped, and running smoothly? Apply today and be a part of a growing team with a mission to deliver critical services, fast.
