Office Manager

Qualifications and Education Requirements

Required

• ·Associates Degree
• ·Minimum 3 years of experience in Office Administration.
• ·In depth knowledge of office machines including copier, mail machines, fax, etc.
• ·Proficient in the use of Microsoft Office components with detail knowledge of Excel and Word.
• ·Advanced analytical and critical thinking skills; strong written, oral, and interpersonal communication skills with ability to work effectively with a wide range of management, staff, and external vendors; strong computer and internet research skills.

Preferred

• ·Degree in Administration

Roles and Responsibilities

• ·Maintain Office Efficiency
• ·Manages the reception area to receive guest and visitors, ensure effective telephone and mail communications both internally and externally and to maintain a professional image.
• ·Organize and maintains all aspects of the office common area including furniture and equipment as well as housekeeping of the facility.
• ·Coordinate the purchase of office supplies, office equipment for staff in accordance with Pace purchasing policies.
• ·Manages maintenance of office equipment including but not limited to the copier, mail machine, etc.
• ·Provide data entry for procurement officer and program services as needed.

Maintain Office Records

• •Assist with defining procedures for record retention.
• •Coordinate and maintain record storage.
• •Ensure protection and security of all on-site files, records, and storage devices.
• •Ensure effective transfer of all files and records to off-site storage according to Pace record retention policy.
• •Transfer and dispose records according to retention schedules and policies

Compliance Operation

• •Assist with documentation and tracking.
• •Assist with invoicing tracking.
• •Assist with contract database.

Other

• •Must adhere to the Pace Center for Girls Values and Guiding Principles and upholds the ethical standards of the Agency
• •Follows mission, values and principles, policies and procedures of the Pace Center for Girls
• •Availability to work evenings and weekends as required to fulfill workload requirements
• •Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required