The Youth Ministry Coordinator is responsible for supporting the day-to-day operations of the Youth Ministry by overseeing volunteer coordination, logistical planning for Sunday services, and the organization and execution of ministry events. This role ensures that all services and activities operate smoothly and in alignment with the mission and values of the church. The ideal candidate is detail-oriented, highly organized, and passionate about creating impactful ministry experiences for youth and families.
Key Responsibilities:
Sunday Services Coordination:
• Oversee the execution of Sunday services, including program flow, communication with the ministry team, and logistical coordination to ensure seamless operations.• Collaborate with youth directors, volunteers, and other departments to maintain excellence in all aspects of service delivery.
Event Planning and Logistics:
• Plan and execute ministry events from concept to completion, including scheduling, budgeting, venue setup, vendor coordination, and equipment management.• Partner with lead pastors, project managers, and ministry teams to align event goals with the overall ministry vision.
Collaboration and Communication:
• Serve as a central point of contact for communication between staff, volunteers, vendors, and ministry teams.• Foster collaboration among departments to ensure cohesive planning and execution of ministry initiatives.
Budget and Resource Management:
• Work within approved budgets to procure supplies and services.• Track expenditures, provide regular budget updates, and seek cost-effective solutions that uphold ministry quality standards.
On-Site Event Management:
• Manage setup, execution, and teardown of ministry events and Sunday services.• Address issues as they arise to ensure a positive and efficient experience for participants, volunteers, and guests.• Coordinate with venue staff and ministry volunteers to ensure excellence in presentation and hospitality.
Volunteer Coordination:
• Recruit, onboard, and schedule volunteers to serve in Sunday services and events.• Assign volunteers to specific roles and provide necessary support and guidance to ensure effective participation.• Maintain volunteer rosters and foster a culture of engagement, teamwork, and appreciation.
Qualifications:
• Minimum of 2 years of experience in both event planning/coordination, and volunteer or team coordination—preferably within a ministry, nonprofit, or similar setting.• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.• Excellent communication and interpersonal skills for working with staff, volunteers, and leadership.• Familiarity with project management tools, budgeting, and event logistics.• Proactive problem solver with attention to detail and a commitment to quality.
Schedule:
- 25 hours per week
- Monday–Thursday and Sundays, with occasional evenings and weekends required for special events or projects.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.
