Why We're Here:
At Brave Health, we are driven by a deep commitment to transform lives by expanding access to compassionate, high-quality mental health care. By harnessing the power of technology, we break down barriers and bring mental health treatment directly to those who need it most—wherever they are. As a community health-centered organization, we are dedicated to ensuring that no one is left behind. Nearly 1 in 4 people in the U.S. receive healthcare through Medicaid, yet two-thirds of providers don’t accept it.
Brave Health is stepping up to close this gap by making mental health care accessible, affordable, and life-changing for all.
Job Overview
The Senior Payroll Administrator is a key member of the HR Operations team responsible for managing all aspects of Brave Health's full-cycle payroll processes. This role requires expertise in handling multi-state payroll, including tax payments, filings, time and attendance management, and compliance with payroll regulations. With six regular payroll cycles monthly, frequent off-cycle payrolls, and expanding multi-state responsibilities, the Senior Payroll Administrator ensures timely, accurate, and compliant payroll processes in a fast-paced start-up environment.
Responsibilities
- Execute timely and accurate payroll processing for salaries, benefits, garnishments, taxes, and deductions across multiple states.
- Oversee data integration with the HRIS to payroll modules, ensuring updates for new hires, terminations, pay changes, and other key data are accurate.
- Manage multi-state tax filings and payroll compliance, staying current with federal, state, and local payroll regulations.
- Process off-cycle payrolls as needed and audit payroll data for accuracy and compliance.
- Partner with Benefits to maintain accurate benefit deductions, reimbursements, and leave payments.
- Manage 401k uploads and audits for each payroll cycle ensuring accuracy and timeliness.
- Resolve payroll-related inquiries, collaborating with employees and department leaders to address concerns effectively.
- Administer and audit time and attendance systems, ensuring accuracy in time cards, absence records, and time approvals.
- Generate and maintain standard payroll reports and ad-hoc reports for month-end close, state and federal reporting, and audits.
- Perform routine audits of payroll deductions, pay rates, and tax data points, ensuring accuracy and compliance.
- Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance, contributing to knowledge base and HR Operations insights.
- Other payroll, HR Operations, and accounting related duties as needed.
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
- 5+ years of full-cycle, multi-state payroll processing experience.
- Proficiency with cloud-based payroll systems integrated with HCM or HRIS, such as ADP, BambooHR, etc.
- Comprehensive knowledge of payroll functions, including preparation, balancing, submissions, reporting, and payroll tax filings.
- Analytical & Detail-Oriented: Strong organizational skills with a focus on accuracy, confidentiality, and attention to detail.
- Communication & Problem-Solving: Skilled in resolving employee payroll questions effectively, with empathy and clear communication.
- Adaptability & Initiative: Demonstrated ability to thrive in a fast-paced environment, embracing change and supporting new payroll initiatives.
- Technical Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word) and Adobe.
Preferred Skills:
- Certified Payroll Professional (CPP) designation preferred.
What We Offer
Brave Health provides its employees a comprehensive benefits package that includes:
- W2, Full-time salaried position
- Monday - Friday schedule; No on-call or weekend shifts
- Health, Dental, Vision Insurance benefits
- Vacation, Holiday and Sick time
- Close collaboration and community with peers and supervisors
Brave Health is very proud of our diverse team who cares for a diverse population of patients. We are an equal opportunity employer and encourage all applicants from every background and life experience to apply.
Compensation Range: $80K - $90K
