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Litigation Administrative Assistant (SD)

CompanyTrueline
LocationSan Diego, California, United States
TypeOnsite
This role for a respected AmLaw-level firm, is seeking a Legal Assistant to join their litigation team in San Diego, CA. In this role, you’ll provide high-level legal and administrative support to attorneys and paralegals handling complex commercial, civil, and defense litigation matters.

What You’ll Do as the Legal Assistant


  • Support attorneys’ caseloads by maintaining calendars, coordinating travel, and processing monthly expense reports
  • Prepare, revise, proof, and finalize correspondence, pleadings, and other legal filings
  • Perform electronic filing (e-filing) in state and federal courts as needed
  • Schedule depositions, mediations, hearings, client meetings, and coordinate logistics
  • Communicate with clients, vendors, courts, and internal stakeholders when necessary
  • Assist with conflict checks, new matter set-up, opening client engagements, and billing setup
  • Maintain electronic matter files, update contacts, assist with billing and client invoices, and handle other administrative tasks as delegated
  • Support trial preparation and may attend trial or hearings (as needed)

Must-Haves as the Legal Assistant


  • Minimum of 5 years’ recent litigation experience in a law firm environment (state and federal preferred)
  • Strong writing, grammar, and communication skills (internal and external)
  • Highly organized, detail-oriented, able to juggle competing deadlines and shifting priorities
  • Proactive, self-starting, takes ownership of deliverables
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Experience with document management systems, docketing systems (e.g. iManage, Aderant, Elite)
  • Familiarity with billing / time entry software

Nice-to-Haves as the Legal Assistant


  • Experience in a large or mid-sized firm handling commercial or defense litigation
  • Knowledge of electronic discovery tools, trial presentation software, or case management systems
  • Exposure to client billing practices and budget tracking
  • Prior exposure to working with cross-office or multi-jurisdictional matters

This Role Offers:


  • Eligibility for merit-based raises and performance incentives
  • Benefits package including health care, retirement plans, paid time off, and professional development
  • Collaborative, supportive environment with opportunity for substantive exposure
  • Growth opportunity within the firm’s litigation support structure


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