**This is a fully remote position for someone located within Portugal only, with knowledge of Portuguese accounting/payment processes.
Hours: Part time, up to 20 hours per week
Position Summary
We are seeking a detail-oriented and proactive Finance & Accounting Assistant with strong knowledge of Portuguese accounting and payment processes to support our Portugal team. This part-time, remote role is key to ensuring accurate and compliant handling of European venue-related financial activities. The role requires frequent interaction with our Head of Finance, Executive Assistant and external accountants.
Key Responsibilities
- Invoice Processing & Settlement
- Process and settle invoices related to European venues (rentals, insurance, on-site human resources).
- Ensure accuracy, timeliness, and compliance with Portuguese accounting practices.
- Document Management
- File and organize all financial documents related to commercial transactions in the company’s shared drives.
- Maintain accurate and accessible records for audit and compliance purposes.
- Internal & External Communication
- Liaise regularly with the invoicing department and the Financial Director of Poseidon Portugal.
- Communicate with the Portuguese accounting office as required to resolve questions and ensure proper reporting.
- Expense Tracking & Reporting
- Monitor and update the “ins and outs” sheet for expenses across European activities.
- Provide reporting and summaries to management to support financial planning.
Qualifications & Skills
- Solid understanding of Portuguese accounting, tax, and payment processes.
- Experience in a finance, accounting, or administrative support role.
- Strong organizational skills and attention to detail.
- Proficiency in Google Workspace (Drive, Sheets, Docs) and basic financial tools.
- Excellent written and verbal communication in English.
- Ability to work independently, prioritize tasks, and maintain confidentiality.
