Position Title:
Administrative Assistant
FLSA Classification:
Non-Exempt
Location:
Central Office
Position Type:
Full Time
Reports to:
Chief of Staff
EEOC Classification:
Administrative Support Worker
Location: Onsite (Detroit)
Summary:
The Administrative Assistant supports the Senior Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties.
Responsibilities:
- Managing calendars for C-Suite/Senior Leadership and coordinating meetings
- Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc.
- Process daily incoming mail and distribution
- Maintenance of copy rooms and equipment as well as postage machines at Central office
- Coordinate and manage conference room scheduling
- Assist with preparing reports and data entry tasks
- Preparing and reconciling monthly expense reports and petty cash reconciliation
- Process of invoices for payment
- Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe.
- Assist with supporting company events, and meetings
- Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building.
- Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint
- Able to work and handle confidential information
- Complies with and adheres to department and NSO policies and procedures.
- Adheres to established quality and performance improvement standards.
- Works effectively with others to accomplish goals/resolve problems.
- Organizes work well and uses time effectively.
- Maintains consistent work attendance.
- Does not disrupt operations by being habitually tardy or absent; works as scheduled.
- Professionally represents NSO and promotes NSO mission and vision statements.
- Promotes a harmonious work environment.
- Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results.
- Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services.
- Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO.
- Complies with contractual and regulatory requirements, as needed.
- Fosters commitment, team spirit, pride and trust.
- Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities.
- Able to anticipate and bring about change when needed.
- Performs other duties as assigned.
Candidate Requirements:
- GED or high school diploma required
- 3 years of office experience
- Bachelor's degree preferred
- Proficient in computer software applications
- Familiarity with standard office equipment
- Excellent organizational and interpersonal skills
- Good written and verbal skills
- Good bookkeeping skills and ability to multitask.
- Ability to create, maintain and retrieve files: ability to work independently and/or with a team.
Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.
