Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFR
CT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 400,000 patients worldwide. The HR Representative is a key member of the Human Resources team, responsible for the day-to-day administration of HRIS, benefits, and reporting functions.
This role serves as a primary point of contact for employees regarding HRIS and benefits inquiries, ensuring data integrity, providing insightful reports, and maintaining a high level of confidentiality and accuracy in all HR operations.Key Responsibilities:
HRIS Analyst Responsibilities:
- Serve as the primary administrator for our HRIS System, UKG. This includes system configuration, security role management, and ongoing maintenance to ensure data integrity and accuracy.
- Collaborate with HR and other departments to identify opportunities for system improvements. Lead or assist in the implementation of new HRIS modules, features, or upgrades, including requirements gathering, testing, and training.
- Provide end-user support, troubleshoot system issues, and resolve data discrepancies in a timely and professional manner.
- Manage and monitor integrations between the HRIS and other systems (e.g., payroll, benefits providers, Applicant Tracking System).
- Ensure the HRIS and related processes are compliant with data privacy regulations (e.g., GDPR, CCPA) and company policies.
Reporting & Analytics:
- Develop, generate, and maintain regular and ad-hoc reports and dashboards to support business needs and HR leadership.
- Analyze HR data to identify trends, provide insights, and support strategic decision-making.
- Assist with data audits to ensure compliance and resolve data discrepancies.
Benefits Administration:
- Assist with administration of employee benefits programs, including health, dental, vision, life, disability, and retirement plans.
- Help with open enrollment process, from communicating plan options to employees to processing enrollments and changes in the HRIS.
- Act as a liaison between employees and benefits providers to resolve claims and inquiries.
- Process all benefits-related changes (e.g., enrollments, terminations, COBRA) and ensure accuracy of payroll deductions.
- Maintain knowledge of federal and state regulations related to benefits, such as ACA, ERISA, and FMLA, to ensure compliance.
General HR Support:
- Assist with Leave of Absence (LOA) administration. Monitor employee leave status and maintain accurate records in the HRIS.
- Assist with immigration administration with our outside counsel.
- Manage employee inquiries regarding LOAs, workers compensation, benefits, etc.
- Help to maintain confidential employee records and files in compliance with all legal and company requirements.
- Participate in special projects as needed to support the HR department and the wider organization.
- Identify and implement process improvements to enhance the efficiency and effectiveness of HR operations, including onboarding, offboarding, performance management, and employee data changes.
- Assist in the development, documentation, and communication of HR policies and procedures.
Qualifications:
- Bachelor's degree required.
- 2+ years of experience in an HR role with a focus on HRIS administration, reporting, and/or benefits.
- Strong proficiency in HRIS software (e.g., ADP, Workday, UKG, BambooHR, etc.).
- Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUPs, data analysis).
- Exceptional attention to detail and a high degree of accuracy.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to handle confidential information with discretion.
- Proven ability to work independently and manage multiple priorities in a fast-paced environment.
- A proactive and customer-service-oriented mindset.
This position has an estimated base salary of $75,000 - $95,000 and cash bonus. #LI-IB1; LI-HybridHeartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination.Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process.
Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/.
