Office Assistant
(Mini Job: 5-7 hrs/week, m/f/d)
About AppDirect
Become a digital, global citizen and enable the new generation of digital entrepreneurs around the world. AppDirect offers a subscription commerce platform to sell any product, through any channel, on any device - as a service. We power millions of subscriptions worldwide for organizations. We do this by our values-driven culture—one that enables you to Be Seen, Be Yourself, and Do Your Best Work.
About You
At AppDirect, we’re passionate about building a high-performing and welcoming workplace environment where people feel empowered and supported. We’re looking for a detail-oriented and proactive Office Assistant (Mini Job 5 – 7 hours/week at 13.90 EUR per hour) to support the local office operations and the Employee Experience (EX) team in our Munich location.This role is ideal for someone who enjoys creating order, maintaining a clean and functional workspace, and coordinating small but meaningful experiences for team members and visitors.
You’ll be the go-to person every Wednesday onsite to ensure the office is running smoothly and can handle remote administrative tasks flexibly during the week.We value a service mindset, good communication, and someone who takes pride in supporting others behind the scenes.As Office Assistant, you will support the smooth operation of our office in Munich through a variety of onsite and remote tasks, ensuring that our physical space is always clean, welcoming, and well-organized. You will assist with supply orders, visitor preparation, internal events, paperwork organization, and EX-related initiatives, collaborating closely with the Site Leader and global Employee Experience team.
What you’ll do and how you’ll make an impact:
- Be present onsite every Wednesday, for 3-4 hours, to ensure the office environment is clean, functional, and inviting;
- Manage grocery and office supply orders (Rewe), including inventory checks and online order placement;
- Support the setup and coordination of Lunch & Learns, Town Halls, and office-based events;
- Partner with the Site Leader and EX Team to assist with events like SLT visits, Global Day of Service, and local office celebrations;
- Welcome and support in-office guests and customers, ensuring they have a positive experience;
- Keep the coffee machine, fridge, plants, and terrace area clean and well-maintained;
- Assist in organizing paperwork such as invoices or HR-related documents for proper digital or physical filing;
- Help maintain the EMEA Confluence space with relevant updates;
- Revamp or identify new partnerships for AppCares social responsibility initiatives;
- Administrative and tier 1 support to employees in EMEA (manage inbound employee inquiries such as employment verifications, PTO/Privilege leave questions, benefits and more.
What we’re looking for
- Availability to work onsite every Wednesday in Munich (mandatory);
- Strong organizational skills and attention to detail;
- A friendly and proactive attitude with a hands-on approach;
- Comfort working with online tools (e.g. Confluence, Google Docs, internal systems);
- Previous experience in office coordination, hospitality, or administration is a plus;
- Proficiency in English and German.
At AppDirect, we believe that innovation thrives in an environment that houses diversity of excellence, experience and thought. We respect each AppDirector as their own fingerprint; unique with no one alike. We foster an environment of inclusion without regard to race, religion, age, sexual orientation, or gender identity enabling AppDirectors to embrace their uniqueness to do their best work. As such, we strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.At AppDirect we take privacy very seriously.
For more information about our use and handling of personal data from job applicants, please read our Candidate Privacy Policy. For more information of our general privacy practices, please see AppDirect Privacy Notice: https://www.appdirect.com/about/privacy-notice#LI-Hybrid
