The Executive Administrative Assistant (EAA) to serves as a high-functioning administrative partner who ensures seamless coordination of his time, priorities, and visibility across ministry, leadership, and content platforms. This role functions operationally as a junior Chief of Staff (though not in title), focused on execution, logistics, and managing strategic flow.
Key Responsibilities:
Executive Support & Administration
- Manage Sr.Executive calendar with precision, prioritizing ministry demands, leadership responsibilities, travel, and strategic commitments.
- Prepare briefings, agendas, itineraries, and follow-ups for meetings, teaching, speaking engagements, and internal planning sessions.
- Draft and respond to correspondence, internal communication, and confidential documents as needed.
- Represent Sr. Executive in select meetings when delegated and help track outcomes and next steps.
Strategic Collaboration
- Partner closely with the Sr. Executive’s Chief of Staff to ensure alignment on strategic priorities, shared resources, and internal communications across both Sr. Executive’s offices.
- Coordinate consistently with the Personal Assistant to manage overlap between personal and professional calendars, including travel, family time, and rest.
- Serve as a liaison to internal departments and key external contacts, keeping projects and communication flowing.
Content & Media Production Support
- Assist with planning and on-site support for podcast recordings, livestreams, and digital content (camera, audio, lighting, etc.).
- Coordinate with the Media and Creative teams to maintain production calendars and content workflows.
- Manage scheduling, space coordination, and light tech setup to ensure Sr. Executive is supported in delivering excellent content.
Event & Conference Support
- Provide administrative and operational support for major events and initiatives Sr. Executive leads or participates in, such as The Called and other leadership gatherings.
- Assist with pre-event logistics, session prep, on-site coordination, and communication with event teams or guest speakers.
- Support travel coordination and time management for multi-session or multi-day events.
Organizational & Operational Management
- Maintain and organize digital documents, internal priorities, and workflow systems.
- Manage and route incoming requests appropriately, escalating items as needed in coordination with the Chief of Staff.
- Help protect Sr. Executive’s capacity by reducing noise, anticipating needs, and managing requests effectively.
Qualifications:
Required:
- Bachelor’s degree
- 5+ years of experience supporting senior executives or high-profile leaders
- Proven discretion and professionalism with confidential matters
Preferred:
- Experience within a ministry, production, or media environment
- Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Notion)
- Strong interpersonal and written communication skills
- Ability to manage logistics and timelines across multiple priorities
- Familiarity with basic media equipment (preferred, or willingness to learn)
Schedule:
- Full-time
- Flexibility required for evenings/weekends
Note:
This role will evolve based on ministry rhythms, event seasons, and organizational strategy. The EAA must be flexible, proactive, and committed to excellence in execution—bringing clarity and calm to a high-output environment.
Life at The Potter’s House
Thrive Here & What We ValueAvailability for Wednesday nights and Sunday mornings per a staff rotation schedule that is to be determined. (Every Wednesday night and Sunday morning is not a requirement.) | 401(k) matching, dental/vision insurance, employee assistance program, flexible spending accounts, health insurance, life insurance, paid time off, tuition reimbursement</s> | Dedicated and committed to industry trends and best practices for the television industry | Ability to work within a fast-paced, high-change environment while meeting all project deadlines | Adherence to best practices provided by Television department on organization of content server and equipment | Familiarity with Apple and PC systems | Working well independently and with a team, must be timely, organized, and exceptionally detailed | Some weekends and travel required | Schedule may change based on project</s> | Committed to the mission, vision, and values of The Potter’s House of Fort Worth | High level of discretion, integrity, and confidentiality | Demonstrates spiritual maturity and alignment with Christian principles | Flexible and adaptable, with a servant-leader mindset</s> | Global ministry driven by faith, creativity, and excellence in media | Committed to telling compelling stories that inspire and connect audiences through live events, streaming and social content, and televised programming | Dynamic production team where your skills can make an impact in a high-energy, mission-driven environment. | 1. Communityfocused | 2. Missiondriven | 3. Collaborative | 4. Innovative | 5. Dynamic</s> | The Potter’s House values creativity and innovation in their visuals to ensure they are engaging, mission-driven, and aligned with their brand standards. | They prioritize the use of high-quality imagery across all channels, including social media graphics, motion graphics, and multimedia assets optimized for Instagram, Facebook, YouTube, and TikTok. | The company culture emphasizes collaboration between different departments, such as videographers and content creators, to enhance motion-based storytelling with graphic overlays and animations. | They prioritize maintaining a well-organized digital archive of images for easy cross-departmental access. | The Potter’s House values the ability to work mandatory weekends, holidays, and evenings as needed for major events. This shows that they are willing to invest in their employees' time and effort to ensure the success of their ministry.</s> | 1. Servanthearted leadership | 2. Teamfirst mindset | 3. Passion for people | 4. Flexibility | 5. Crosstraining ability | 6. Collaboration skills | 7. Problemsolving skills | 8. Hospitalitybased roles | 9. Community engagement | 10. Volunteer management | 11. Digital ministry | 12. Interpersonal and communication skills | 13. Organizational and project management abilities | 14. Proficient with CRM systems, volunteer or membership platforms, and digital communication tools | 15. Commitment to the mission and spiritual life of The Potter’s House</s> | 1. Flexible spending account | 2. Health insurance | 3. Life insurance | 4. Paid time off | 5. Tuition reimbursement | 6. Employee assistance program</s> | 1. Embracing New Approaches and Continuous Improvement | 2. Challenging Established Norms to Drive Innovation and Operational Excellence in Broadcast Technology | 3. Paid Time Off | 4. Schedule Subject to Change Based on Events</s> | Collaborative work environment | Mission-driven organization | Emphasis on storytelling and user experience (UX) design. | 1. Resultsdriven focus on achieving measurable results through data-driven decision-making and performance optimization | 2. Innovative thinking to experiment with new ad formats, platforms, and strategies to improve campaign outcomes | 3. Problemsolving skills to identify and address performance issues, ensuring campaigns stay on track | 4. Adaptability comfortable working in a fastpaced environment with changing priorities or emerging opportunities.</s> | 1. Emphasis on innovation and staying informed about emerging trends in marketing automation, data analytics, and campaign optimization. | 2. Collaborative environment where teams work closely together to deliver highquality, results-oriented campaigns. | 3. Focus on building, implementing, and optimizing multichannel campaigns while ensuring seamless automation and data-driven decision-making.</s>
