Supply Chain Specialist

Fujitsu Frontech North America Inc./Fulcrum Biometrics, Inc.

Job Posting

Supply Chain Specialist

Pay Rate: 

Non-Exempt/Exempt:

Job Status:

Location: 

Reports To (Position):

SUMMARY

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Essential Functions of the position include, but are not limited to;

• Identifies reliable suppliers and maintains relationships to secure optimal terms and pricing.
• Monitors supplier performance and compliance with contracts, ensuring timely deliveries and adherence to quality standards.
• Develops and implements effective inventory control strategies to optimize stock levels, minimize carrying costs, and reduce stockouts or overstocks.
• Conducts regular inventory analysis and creates reports to identify slow-moving or obsolete items and recommends appropriate action.
• Coordinates transportation and logistics activities, including arranging shipments, managing freight costs, and tracking delivery schedules.
• Works closely with carriers and freight forwarders to optimize delivery routes and transit times.
• Collaborates with cross-functional teams to develop accurate demand forecasts based on historical data, market trends, and upcoming promotions or events.
• Adjusts inventory plans accordingly to meet changing demand patterns and seasonal fluctuations.
• Ensures compliance with relevant laws, regulations, and industry standards related to supply chain operations.
• Develops and implements risk mitigation strategies to address potential disruptions in the supply chain.
• Uses QuickBooks to track and issue purchase orders, track inventory, expenses, and sales.
• Responsible for the 3-way match process to ensure the accuracy of the item(s) or service(s) received and invoice against purchase order and enter vendor invoices in QuickBooks. 
• Approves orders on net term customer ensuring that the customer is not overdue on payment and does not exceed credit limits.  
•  Regular work site attendance

Other Duties and Responsibilities:

• Supports order fulfillment process as needed by processing orders, packing products, and shipping them to customers.
• Processes customer credit applications, ensuring that all documents related to the application are submitted to perform background checks.
• Assists with non-standard customer sales transactions.
• Manages customer records which involve tracking the purchase history of customers, storing vendor contact information, and managing vendor’s feedback.
• Generates reports on customer support activities which may be used to track customer trends, identify areas for improvement, or provide data to other departments. 
• Manages software licenses which involves tracking the expiration dates of licenses, renewing licenses, or deactivating licenses.
• Adheres to company policies, safety, and quality.
• Supports continual improvement efforts.
• Acts as back up for Order Fulfillment, various duties including but not limited to writing orders for the Warehouse to pack and final verification of product and paperwork required to complete the shipment.
• Additional responsibilities as assigned.  This job description is not intended to be all-inclusive. Other, reasonable and related duties may be assigned to meet the ongoing needs of the organization.

QUALIFICATIONS  

• Proven experience as a Supply Chain Specialist or in a similar role, demonstrating comprehensive knowledge of supply chain processes.
• Strong understanding of procurement, inventory management, logistics, and demand forecasting
• Excellent analytical and problem-solving skills, with the ability to analyze data, draw conclusions, and make informed decisions.
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Detail-oriented, organized, and capable of managing multiple tasks and priorities in a fast-paced environment.
• Knowledge of international trade regulations, shipping procedures, and customs clearance is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with QuickBooks is a plus.
• Exceptional attention to detail and accuracy. Excellent team player, problem solver with a high level of self-motivation and initiative.
• Able to meet deadlines on a consistent basis.
• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers, and suppliers.
• Ability to multi-task and work under pressure.
• Strong organizational, analytical and problem-solving skills, along with excellent verbal and written communication skills.
• Ability to analyze detail and perform structured decision-making on a daily basis.
• Ability to develop solutions to a variety of problems of moderate to large scope and complexity using company or departmental policies as guidelines.
• Must be capable of managing multiple priorities effectively and be able to identify and recommend best course of action from several alternatives.
• Quality oriented with the ability to perform quality work within deadlines with or without direct supervision.
• High degree of initiative and ownership, attention to detail, and the discipline to follow through on assigned tasks.
• Strong influencing, collaboration and relationship-building skills both internally and externally with suppliers.
• Exceptional attention to detail and accuracy.

EDUCATION and/or EXPERIENCE

COMPUTER SKILLS  

PHYSICAL DEMANDS