Executive Assistant to the CEO
Position Type:
Full-Time, Remote
Department:
Executive
Reports To:
Chief Executive Officer
Schedule:
Monday - Friday, 9:00 AM - 5:00 PM CST
Can Be Based Anywhere in the World
Company Overview
We are a rapidly expanding digital publishing company seeking a highly capable Executive Assistant to provide strategic operational support to the Chief Executive Officer. This role is integral to our continued growth and organizational efficiency.
Position Summary
The Executive Assistant to the CEO is a critical support position focused on independent task execution, data analysis, and operational excellence. This role requires an individual who can translate executive directives into completed deliverables with minimal supervision while maintaining the highest standards of accuracy and timeliness. The successful candidate will serve as a key liaison between executive leadership and the sales organization, ensuring data-driven decision-making across all levels of the company.
Essential Duties and Responsibilities
Strategic Task Management
- Execute complex projects and assignments delegated by the CEO from conception through completion
- Conduct independent research and analysis to support executive decision-making
- Develop solutions to operational challenges through critical thinking and problem-solving methodologies
- Provide comprehensive status reports and project updates to executive leadership
- Maintain accountability for deliverable quality and adherence to established timelines
Data Analytics and Reporting
- Extract, analyze, and synthesize SEO performance metrics from Ahrefs and comparable analytical platforms
- Design, develop, and maintain comprehensive spreadsheets, reports, and executive dashboards
- Transform raw data into actionable insights through both analytical and visual presentation formats
- Establish and monitor key performance indicators to support sales goal development and tracking
- Ensure data integrity and accuracy across all reporting mechanisms
Sales Operations Support
- Communicate performance metrics, objectives, and key performance indicators to sales personnel
- Provide timely responses to team inquiries and coordinate information flow across departments
- Facilitate effective communication channels between executive leadership and field operations
- Support sales team productivity through efficient information management and distribution
Technology and Process Optimization
- Demonstrate advanced proficiency in Asana for project management, workflow coordination, and team collaboration
- Rapidly acquire proficiency in new software platforms and technological tools as business needs evolve
- Develop and deliver training programs for team members on new systems and processes
- Identify and implement process improvements to enhance operational efficiency and productivity
Required Qualifications
Education and Experience
- Bachelor's degree preferred, or equivalent combination of education and professional experience
- Minimum 3-5 years of executive administrative experience in a fast-paced business environment
- Demonstrated experience supporting C-level executives or senior leadership teams
Technical Competencies
- Expert-level proficiency in Microsoft Excel and Google Sheets, including advanced functions such as pivot tables, complex formulas, and data visualization techniques
- Experience with SEO analytical tools, particularly Ahrefs, or demonstrated ability to quickly master similar platforms
- Proficiency in project management software, specifically Asana
- Strong aptitude for learning new technology platforms and software applications
Core Competencies
- Exceptional critical thinking and analytical problem-solving abilities
- Superior attention to detail with commitment to accuracy and quality
- Outstanding written and verbal communication skills
- Ability to work independently with minimal supervision while maintaining accountability
- Proven track record of managing multiple priorities in dynamic, high-growth environments
- Strong organizational skills with ability to manage competing deadlines effectively
Preferred Qualifications
- Experience in digital publishing, media, or related industries
- Background in sales operations or sales support functions
- Familiarity with additional SEO and digital marketing tools
- Previous experience in remote work environments
What We Offer
- Competitive compensation package commensurate with experience
- Comprehensive benefits package
- Flexible remote work arrangement
- Professional development opportunities
- Direct exposure to executive-level strategic initiatives
- Opportunity for career advancement within a growing organization
- Collaborative, results-oriented work environment
Application Process
Qualified candidates should submit a comprehensive resume and cover letter detailing relevant experience and qualifications. Please include specific examples of independent project management and data analysis experience in your application materials.This organization is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
