Position Summary
The Purchasing Coordinator I is responsible for supporting the procurement team by ensuring efficient and accurate purchase order processing, part set up & cost database maintenance, order ESD & tracking and vendor communications. The Purchasing Coordinator I plays a vital role in facilitating smooth communication between various departments and vendors.
Responsibilities
- Support/management of vendor confirmations mailbox
- Support/management of PDC mailbox
- Supporting the Open Orders and Confirmed Orders list
- Supporting the ‘Items report’
- Communicate with vendors for verification of shipment ETA, ESD and tracking information.
- Communicate product backorder status with Sales Admin Dept.
- Assist Purchasing team with vendor part set up and costing updates
- Support Buyers to organize and update most recent direct source price lists into system
- Assisting purchasing activity using the NetSuite Cloud ERP system
- Acquire high-level knowledge of Product Categories, and Programs
- Provide support to department associates as necessary
- Vendor product authorization support
- Organize, manage and report opportunity projects as assigned
- Work to develop positive, supportive relationships with vendors
- Answer vendor/internal questions/concerns in a timely manner via email and phone
- Other duties as assigned
Competency Requirements
- Always maintains a professional demeanour with fellow employees, vendors, sub-contractors, and clients
- Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
- Portrays a positive image and always motivates colleagues to ensure continued success
- Embraces change and always willing to adopt new practices
- Holds self and others accountable
- Ability to approach problems logically, under pressure and seek innovative solutions
- Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
- Understands the needs and perspectives of both internal and external customers
- Promotes teamwork and collaboration
- Values and respects others, encourages and supports diversity
- Ability to work independently with limited supervision
Education & Skill Requirements
- High School Diploma required
- Associates or bachelor’s degree preferred
- Entry level position
