The Executive Administrative Assistant is responsible for the coordination and management of schedules, activities, and providing administrative support for the Executive.
Duties & Responsibilities:
Responsibilities including but not limited to:
- Performs complex and confidential secretarial functions including developing and typing taped dictation or written correspondence. Responds to routine external correspondence.
- Manage Executive Director's calendar and independently schedules appointments
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
- Screen incoming calls from staff, media, community and business leaders and correspondence and responds independently when possible
- Prepare memorandums outlining and explaining communications procedures and policies to internal staff.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Open, sort, and distribute incoming correspondence, including faxes and email
- Develops and maintains positive relationships with collaborating organizations, and multiple internal departments throughout
- Represent Executives in staff meetings and other functions when they are unable to attend
- Organize programs, events, meetings or briefings by arranging for facilities and caterers, issuing information or invitations, and coordinating speakers.
Basic Qualifications:
- Bachelor's degree
- At least 5 years of experience
Preferred Qualifications:
- Proficient in Microsoft office suite … Outlook, Word, Excel, Power Point and Access
- Ability to plan, assign, and direct work
- Ability to effectively communicate with all levels of internal and external customers both written and verbally
- Ability to work on a number of projects simultaneously in a timely fashion
- Ability to create and maintain database and spreadsheet files
- Ability to arrange complex and detail travel plans and itineraries, compile documents for travel-related meetings, and accompany Executives when requested
- Experience with project management and its software
Benefits:
- 401(k)/ 401K matching
- Dental/Vision insurance
- Employee assistance program
- Flexible spending account
- Health/Life insurance
- Paid time off
- Tuition reimbursement
Schedule:
- 8-hour shift
- Days may vary depending on need of Executive
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.
Life at The Potter’s House
Thrive Here & What We ValueAvailability for Wednesday nights and Sunday mornings per a staff rotation schedule that is to be determined. (Every Wednesday night and Sunday morning is not a requirement.) | 401(k) matching, dental/vision insurance, employee assistance program, flexible spending accounts, health insurance, life insurance, paid time off, tuition reimbursement</s> | Dedicated and committed to industry trends and best practices for the television industry | Ability to work within a fast-paced, high-change environment while meeting all project deadlines | Adherence to best practices provided by Television department on organization of content server and equipment | Familiarity with Apple and PC systems | Working well independently and with a team, must be timely, organized, and exceptionally detailed | Some weekends and travel required | Schedule may change based on project</s> | Committed to the mission, vision, and values of The Potter’s House of Fort Worth | High level of discretion, integrity, and confidentiality | Demonstrates spiritual maturity and alignment with Christian principles | Flexible and adaptable, with a servant-leader mindset</s> | Global ministry driven by faith, creativity, and excellence in media | Committed to telling compelling stories that inspire and connect audiences through live events, streaming and social content, and televised programming | Dynamic production team where your skills can make an impact in a high-energy, mission-driven environment. | 1. Communityfocused | 2. Missiondriven | 3. Collaborative | 4. Innovative | 5. Dynamic</s> | The Potter’s House values creativity and innovation in their visuals to ensure they are engaging, mission-driven, and aligned with their brand standards. | They prioritize the use of high-quality imagery across all channels, including social media graphics, motion graphics, and multimedia assets optimized for Instagram, Facebook, YouTube, and TikTok. | The company culture emphasizes collaboration between different departments, such as videographers and content creators, to enhance motion-based storytelling with graphic overlays and animations. | They prioritize maintaining a well-organized digital archive of images for easy cross-departmental access. | The Potter’s House values the ability to work mandatory weekends, holidays, and evenings as needed for major events. This shows that they are willing to invest in their employees' time and effort to ensure the success of their ministry.</s> | 1. Servanthearted leadership | 2. Teamfirst mindset | 3. Passion for people | 4. Flexibility | 5. Crosstraining ability | 6. Collaboration skills | 7. Problemsolving skills | 8. Hospitalitybased roles | 9. Community engagement | 10. Volunteer management | 11. Digital ministry | 12. Interpersonal and communication skills | 13. Organizational and project management abilities | 14. Proficient with CRM systems, volunteer or membership platforms, and digital communication tools | 15. Commitment to the mission and spiritual life of The Potter’s House</s> | 1. Flexible spending account | 2. Health insurance | 3. Life insurance | 4. Paid time off | 5. Tuition reimbursement | 6. Employee assistance program</s> | 1. Embracing New Approaches and Continuous Improvement | 2. Challenging Established Norms to Drive Innovation and Operational Excellence in Broadcast Technology | 3. Paid Time Off | 4. Schedule Subject to Change Based on Events</s> | Collaborative work environment | Mission-driven organization | Emphasis on storytelling and user experience (UX) design. | 1. Resultsdriven focus on achieving measurable results through data-driven decision-making and performance optimization | 2. Innovative thinking to experiment with new ad formats, platforms, and strategies to improve campaign outcomes | 3. Problemsolving skills to identify and address performance issues, ensuring campaigns stay on track | 4. Adaptability comfortable working in a fastpaced environment with changing priorities or emerging opportunities.</s> | 1. Emphasis on innovation and staying informed about emerging trends in marketing automation, data analytics, and campaign optimization. | 2. Collaborative environment where teams work closely together to deliver highquality, results-oriented campaigns. | 3. Focus on building, implementing, and optimizing multichannel campaigns while ensuring seamless automation and data-driven decision-making.</s>
