We are seeking a highly organized, creative, and dependable Personal Assistant to support a Senior Executive in day-to-day activities. The ideal candidate will assist with ensuring smooth operations of the Executive’s schedule. This role requires someone who is both highly organized and naturally creative, capable of managing executive responsibilities while also supporting media production in an in-home production space. The candidate should be adept at coordinating travel, managing scheduling, and handling key executive support functions, all while maintaining confidentiality and professionalism.
Duties & Responsibilities:
Responsibilities including but not limited to:
Executive Support
- Support the Executive Assistant in calendar scheduling, email communication, and correspondence.
- Coordinate with the Executive’s Chief of Staff and Executive Assistant on strategic priorities and workflow alignment.
- Handle special projects as assigned, ensuring efficiency and discretion.
Transportation & Logistics
:
- Drive the Executive to appointments, meetings, events, and engagements.
- Ensure timely arrivals and manage transportation-related logistics.
- Maintain a clean and safe vehicle for professional use.
- Coordinate travel logistics, including flights, ground transportation, and lodging.
- Coordinate with the Executive’s executive protection officer and corporate security on movements and security considerations.
Media, Event, & Creative Support
:
- Assist in capturing podcast recordings and coordinating social media posts.
- Support content production in the Executive’s in-home production/office space.
- Ensure equipment and technology functions smoothly for executive media projects.
- Assist in planning and organizing events led by the Executive.
- Work to understand media needs by the organization’s media and marketing departments to ensure assets are shot and delivered to the team.
Basic Qualifications:
- Bachelor’s Degree
- At least 5 years of PA experience
- Valid driver’s license with a clean driving record.
Preferred Qualifications:
- Organizational and time management skills
- Tech-savvy, comfortable with both creative and administrative technology.
- Naturally creative, with a keen eye for content and production support.
- Strong written and verbal communication skills.
- Flexibility to adapt to shifting schedules and priorities.
- A heart for ministry and an understanding of the unique needs of church leadership.
- Ability to manage multiple tasks with attention to detail.
- Ability to work independently and in collaboration with a team.
- A creative mindset with the ability to contribute fresh ideas.
Benefits:
- 401(k)
- 401(k) matching
- Dental/Vision insurance
- Employee assistance program
- Flexible spending accounts
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
Schedule:
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to safety to the applicant or others.
Life at The Potter’s House
Thrive Here & What We ValueAvailability for Wednesday nights and Sunday mornings per a staff rotation schedule that is to be determined. (Every Wednesday night and Sunday morning is not a requirement.) | 401(k) matching, dental/vision insurance, employee assistance program, flexible spending accounts, health insurance, life insurance, paid time off, tuition reimbursement</s> | Dedicated and committed to industry trends and best practices for the television industry | Ability to work within a fast-paced, high-change environment while meeting all project deadlines | Adherence to best practices provided by Television department on organization of content server and equipment | Familiarity with Apple and PC systems | Working well independently and with a team, must be timely, organized, and exceptionally detailed | Some weekends and travel required | Schedule may change based on project</s> | Committed to the mission, vision, and values of The Potter’s House of Fort Worth | High level of discretion, integrity, and confidentiality | Demonstrates spiritual maturity and alignment with Christian principles | Flexible and adaptable, with a servant-leader mindset</s> | Global ministry driven by faith, creativity, and excellence in media | Committed to telling compelling stories that inspire and connect audiences through live events, streaming and social content, and televised programming | Dynamic production team where your skills can make an impact in a high-energy, mission-driven environment. | 1. Communityfocused | 2. Missiondriven | 3. Collaborative | 4. Innovative | 5. Dynamic</s> | The Potter’s House values creativity and innovation in their visuals to ensure they are engaging, mission-driven, and aligned with their brand standards. | They prioritize the use of high-quality imagery across all channels, including social media graphics, motion graphics, and multimedia assets optimized for Instagram, Facebook, YouTube, and TikTok. | The company culture emphasizes collaboration between different departments, such as videographers and content creators, to enhance motion-based storytelling with graphic overlays and animations. | They prioritize maintaining a well-organized digital archive of images for easy cross-departmental access. | The Potter’s House values the ability to work mandatory weekends, holidays, and evenings as needed for major events. This shows that they are willing to invest in their employees' time and effort to ensure the success of their ministry.</s> | 1. Servanthearted leadership | 2. Teamfirst mindset | 3. Passion for people | 4. Flexibility | 5. Crosstraining ability | 6. Collaboration skills | 7. Problemsolving skills | 8. Hospitalitybased roles | 9. Community engagement | 10. Volunteer management | 11. Digital ministry | 12. Interpersonal and communication skills | 13. Organizational and project management abilities | 14. Proficient with CRM systems, volunteer or membership platforms, and digital communication tools | 15. Commitment to the mission and spiritual life of The Potter’s House</s> | 1. Flexible spending account | 2. Health insurance | 3. Life insurance | 4. Paid time off | 5. Tuition reimbursement | 6. Employee assistance program</s> | 1. Embracing New Approaches and Continuous Improvement | 2. Challenging Established Norms to Drive Innovation and Operational Excellence in Broadcast Technology | 3. Paid Time Off | 4. Schedule Subject to Change Based on Events</s> | Collaborative work environment | Mission-driven organization | Emphasis on storytelling and user experience (UX) design. | 1. Resultsdriven focus on achieving measurable results through data-driven decision-making and performance optimization | 2. Innovative thinking to experiment with new ad formats, platforms, and strategies to improve campaign outcomes | 3. Problemsolving skills to identify and address performance issues, ensuring campaigns stay on track | 4. Adaptability comfortable working in a fastpaced environment with changing priorities or emerging opportunities.</s> | 1. Emphasis on innovation and staying informed about emerging trends in marketing automation, data analytics, and campaign optimization. | 2. Collaborative environment where teams work closely together to deliver highquality, results-oriented campaigns. | 3. Focus on building, implementing, and optimizing multichannel campaigns while ensuring seamless automation and data-driven decision-making.</s>
