Yondr creates phone-free spaces for artists, educators, organizations and individuals around the world. Our mission is to create spaces where genuine connection, focus, and creativity can flourish in the absence of technology.
Yondr’s business segments span numerous industries, primarily across education and live events. Yondr supports schools through cell phone-free programs. Our education programs facilitate the successful implementation of phone-free school environments by providing administrators and teachers with education, training, and development resources, along with all necessary equipment. In addition, Yondr supports top artists in music and comedy by creating phone-free shows, allowing performers and audience members to enjoy live performances without the distraction of phones.
SUMMARY:
We are seeking an organized, detail-oriented and proactive Administrative Manager to oversee day-to-day office operations, facilities, and vendor management as well as administrative support to the CEO to ensure a smooth and efficient workplace experience. This role will serve as the central point of contact for internal teams and lead our upcoming office relocation. The ideal candidate is an excellent communicator, resourceful, and has the ability to operate in a fast-paced, evolving startup environment while fostering a positive and productive office environment.
DUTIES AND RESPONSIBILITIES:
- Oversee and coordinate day-to-day office operations, procedures, and resources to ensure optimal organizational effectiveness and efficiency.
- Provide comprehensive support to the CEO including scheduling meetings, appointments and travel arrangements as well as the coordination of logistics for all meetings, events and travel.
- Provide secondary support for company wide meetings and events; anticipate future needs and issues with regard to scheduling, communication and support.
- Manage office supply inventory, place orders for necessary materials, and ensure proper maintenance of office equipment.
- Serve as the primary point of contact for internal teams, external vendors, and stakeholders for all things office related.
- Handle all aspects of facility management, including communication with building management, maintenance teams, and service vendors.
- Establish and maintain a streamlined mail and package management system.
- Track and manage inventory of office swag, event supplies, and conference materials.
- Partner with IT to maintain digital security standards and troubleshoot technical issues as they arise.
- Ensure compliance with workplace health, safety, and security protocols.
- Lead the coordination of the office relocation in the Fall - responsible for sourcing a moving company, collaborating with designers, and supporting the setup of the new workspace to reflect Yondr’s brand and foster a productive and safe environment.
- Serve as the face of Yondr, welcoming and assisting all visiting guests.
- Maintain confidentiality of highly sensitive information.
QUALIFICATIONS
- Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines efficiently.
- Excellent verbal communication and interpersonal skills; able to build relationships at all levels of the organization.
- Proficiency in standard office software (e.g., Google Workspace, Microsoft Office) and comfort with basic IT troubleshooting.
- Proven track record of taking initiative and working independently with minimal supervision.
- Resourceful and proactive problem-solver with strong attention to detail.
REQUIREMENTS
- Proven experience as an Office Manager, Executive Assistant, Administrative Manager, or similar role (3+ years preferred), ideally in a fast-paced or high-growth environment.
- Ability to lift and carry items such as office supplies, packages weighing up to 20 pounds.
- Must be able to stand, walk, bend, and reach as needed to perform tasks such as organizing supplies, managing office setup or supporting relocation efforts.
- This is a full-time, in-office position based in our Los Angeles office. The Administrative Assistant is expected to be on-site five days a week during standard business hours.
Yondr is an equal opportunity employer and does not discriminate in its hiring of employees based on race, religion, gender, or sexual orientation. Compensation Range: $69K - $77K
