This position will assist in all building and construction projects, including space buildouts, future campus growth, and other facilities-related projects, under the direction of the Director. The role also encompasses managing facilities operations, contractor relationships, and maintenance activities to ensure a safe and efficient working environment.
Duties & Responsibilities:
- Manage event setup and teardown.
- Maintain independent contractor files and processes necessary purchase order payments.
- Coordinate and monitor activities related to facilities projects, cleaning, and other real estate operations.
- Coordinate the work of contracted janitorial staff.
- Assist with managing budgets related to facilities maintenance and improvement.
- Maintain records of facilities operations, including the status of ongoing work and completed tasks.
- Receive, manage, and process work order requests; ensure quick resolution of issues.
- Work closely with HR, IT, and Operations to align facility services with organizational goals and support specific needs.
- Conduct facility inspections with the Facilities Manager to ensure adherence to safety policies.
- Provide guidance on Standard Operating Procedures (SOPs).
- Assist with project delivery and administration of multiple installation projects throughout their lifecycle.
- Collaborate with multiple Project Managers to ensure project delivery meets stakeholder expectations and is completed on time and within budget.
- Act as the central information source by maintaining, communicating, and distributing project details as per stakeholder requirements.
- Follow up daily with team members and contractors on incomplete tasks and open issue logs.
- Document actions in Asana, our project management tool.
- Research, compile, process, and coordinate project data, including data entry, report generation, and metrics collection.
- Monitor budget, actual project costs, and cost commitments.
- Organize, administer, and maintain electronic and hard copy filing systems for projects.
- Assist with project closeout documentation and turnover to the Service team for warranty and post-installation support.
- Coordinate and schedule meetings related to building and events within the project scope.
Basic Qualifications:
- 5-7 years of related experience, or 2 years’ experience with additional specialized training or certification.
- Proven experience as a facilities coordinator or relevant position.
- Valid Driver's License.
- Excellent verbal and written communication skills.
- Solid understanding of facility maintenance and project management.
- Proficient in Microsoft Office Suite and project management software (e.g., Asana).
Preferred Qualifications:
- Previous project management experience: PMP certification preferred.
- Experience with office renovations and construction.
Physical and Mental Requirements:
- Capable of repeated bending, reaching, walking, standing, climbing stairs, and using ladders.
- Good vision, color identification, depth perception, and hearing abilities.
- Ability to solve complex issues and able to provide clear communication.
Benefits:
- 401(k)
- 401(k) matching
- Dental/Vision insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to safety to the applicant or others.
Life at The Potter’s House
Thrive Here & What We ValueAvailability for Wednesday nights and Sunday mornings per a staff rotation schedule that is to be determined. (Every Wednesday night and Sunday morning is not a requirement.) | 401(k) matching, dental/vision insurance, employee assistance program, flexible spending accounts, health insurance, life insurance, paid time off, tuition reimbursement</s> | Dedicated and committed to industry trends and best practices for the television industry | Ability to work within a fast-paced, high-change environment while meeting all project deadlines | Adherence to best practices provided by Television department on organization of content server and equipment | Familiarity with Apple and PC systems | Working well independently and with a team, must be timely, organized, and exceptionally detailed | Some weekends and travel required | Schedule may change based on project</s> | Committed to the mission, vision, and values of The Potter’s House of Fort Worth | High level of discretion, integrity, and confidentiality | Demonstrates spiritual maturity and alignment with Christian principles | Flexible and adaptable, with a servant-leader mindset</s> | Global ministry driven by faith, creativity, and excellence in media | Committed to telling compelling stories that inspire and connect audiences through live events, streaming and social content, and televised programming | Dynamic production team where your skills can make an impact in a high-energy, mission-driven environment. | 1. Communityfocused | 2. Missiondriven | 3. Collaborative | 4. Innovative | 5. Dynamic</s> | The Potter’s House values creativity and innovation in their visuals to ensure they are engaging, mission-driven, and aligned with their brand standards. | They prioritize the use of high-quality imagery across all channels, including social media graphics, motion graphics, and multimedia assets optimized for Instagram, Facebook, YouTube, and TikTok. | The company culture emphasizes collaboration between different departments, such as videographers and content creators, to enhance motion-based storytelling with graphic overlays and animations. | They prioritize maintaining a well-organized digital archive of images for easy cross-departmental access. | The Potter’s House values the ability to work mandatory weekends, holidays, and evenings as needed for major events. This shows that they are willing to invest in their employees' time and effort to ensure the success of their ministry.</s> | 1. Servanthearted leadership | 2. Teamfirst mindset | 3. Passion for people | 4. Flexibility | 5. Crosstraining ability | 6. Collaboration skills | 7. Problemsolving skills | 8. Hospitalitybased roles | 9. Community engagement | 10. Volunteer management | 11. Digital ministry | 12. Interpersonal and communication skills | 13. Organizational and project management abilities | 14. Proficient with CRM systems, volunteer or membership platforms, and digital communication tools | 15. Commitment to the mission and spiritual life of The Potter’s House</s> | 1. Flexible spending account | 2. Health insurance | 3. Life insurance | 4. Paid time off | 5. Tuition reimbursement | 6. Employee assistance program</s> | 1. Embracing New Approaches and Continuous Improvement | 2. Challenging Established Norms to Drive Innovation and Operational Excellence in Broadcast Technology | 3. Paid Time Off | 4. Schedule Subject to Change Based on Events</s> | Collaborative work environment | Mission-driven organization | Emphasis on storytelling and user experience (UX) design. | 1. Resultsdriven focus on achieving measurable results through data-driven decision-making and performance optimization | 2. Innovative thinking to experiment with new ad formats, platforms, and strategies to improve campaign outcomes | 3. Problemsolving skills to identify and address performance issues, ensuring campaigns stay on track | 4. Adaptability comfortable working in a fastpaced environment with changing priorities or emerging opportunities.</s> | 1. Emphasis on innovation and staying informed about emerging trends in marketing automation, data analytics, and campaign optimization. | 2. Collaborative environment where teams work closely together to deliver highquality, results-oriented campaigns. | 3. Focus on building, implementing, and optimizing multichannel campaigns while ensuring seamless automation and data-driven decision-making.</s>
