Job Title:
Special Assistant
Reports to:
Superintendent/ CEO of Schools
Employment Status:
Full-time; 12-month
FLSA Status:
Exempt
The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high academic achievement, positive school culture and community transformation wherever we serve.
Essential Functions
The Special Assistant to the Superintendent provides high-level administrative and strategic support to the Superintendent. This role requires exceptional organizational, communication, and problem-solving skills, with a focus on advancing the priorities of the Superintendent and ensuring efficient operations within the educational organization.
Responsibilities
- Manage the Superintendent's calendar, schedule meetings, and coordinate travel logistics.
- Prepare briefing materials, agendas, reports, and presentations for meetings and events.
- Track and follow up on high-priority projects and strategic initiatives.
- Act as a liaison between the Superintendent and internal/external stakeholders.
- Conduct research and provide analysis to support strategic decision-making.
- Ensure timely communication and coordination across departments.
- Handle confidential and sensitive information with discretion and professionalism.
- Organize and coordinate internal and external events, including logistics and follow-up.
- Identify process improvements to enhance operational efficiency.
Executive Support
- Manage the executive’s calendar, schedule meetings, and coordinate travel.
- Prepare briefing materials, agendas, and reports in advance of meetings.
- Draft and edit correspondence, presentations, and other communications.
- Preparing board materials and attending board meetings.
Strategic Coordination
- Track and follow up on high-priority projects and initiatives.
- Assist in implementing executive decisions across departments.
- Conduct research and analysis to inform strategic planning.
Communication Liaison
- Act as a liaison between the executive and internal or external stakeholders.
- Represent the executive at meetings when appropriate.
- Coordinate communication across teams to ensure alignment and execution.
Project Management
- Lead or support special projects assigned by the executive.
- Monitor project milestones and deliverables, ensuring deadlines are met.
- Collaborate with multiple departments to ensure progress and accountability.
Confidential and Sensitive Tasks
- Handle confidential information with discretion.
- Support crisis communication or sensitive matters requiring tact and professionalism.
Operational Efficiency
- Identify and recommend process improvements to increase executive efficiency.
- Track performance metrics and prepare executive-level dashboards or reports.
Event Planning & Coordination
- Organize internal or external events, including logistics, invitations, and follow-up.
- Ensure executive presence and preparation for key engagements.
- Supporting policy development and organizational change efforts.
Qualifications
- Bachelor's degree required.
- Strong written and verbal communication skills.
- Demonstrated ability to manage multiple priorities and work in a fast-paced environment.
- High level of professionalism, discretion, and judgment.
- Proficiency with productivity software (e.g., Microsoft Office, Google Workspace).
- Strong interpersonal and relationship-building skills.
The Universal Family of Charter Schools adheres to the policy of providing equal employment opportunities to all job applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability or sexual orientation.
40000.00 To 45000.00 (USD) Annually
