We are a provider of specialized fund administration services for Managers and General Partners of private equity funds, specifically: Buy‐out, Venture Capital, Real Estate and Fund‐of‐ Funds. For new General Partners, we provide consulting services to help accelerate the launch of their funds in addition to our full fund administration services. For established General Partners, we provide administration services and technology to whole fund families or select funds, to help scale their fund operations rapidly and efficiently.
Job Description:
Standish Management is looking for a Operations Assistant to join our team in Seattle. This position will work closely with internal operations, HR, and other various Standish teams. In this role you will be providing administrative support for our Seattle, Portland, and LA offices. The ideal candidate will have excellent organization skills and have an entrepreneurial spirit. In this role you need the ability to roll with the punches, being flexible to handle anything that might come your way.
The ideal candidate is:
- A fast-learner and self-starter; someone who is able to work independently.
- A critical thinker; someone who identifies issues proactively and exercises creative problem solving.
- Passionate about organization and maintaining a functional, clean, and efficient workplace.
- Positive, flexible, and loves to be challenged.
Job Responsibilities:
- Receive all visitors at reception desk and be the main point of contact for the office
- Manage office phone systems
- Manage office equipment inventory
- Coordinate events, including meetings, conferences, and office-wide team events
- Make all necessary arrangements for new office hires
- Manage all incoming and outgoing office mail
- Purchases and maintains inventory of food and supplies for office while adhering to budgets
- Assist with other office specific administrative needs
- Additional special office projects
Qualifications and Experience:
- 1+ years of experience and Bachelor's degree preferred
- Seattle, WA based and must be willing to work in office
- Detail oriented and Strong communication skills
- Excellent organizational skills with an ability to think proactively and prioritize work
- Self-directed and able to work without supervision
- Open to flexible hours for additional necessary projects
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
- Someone who self-motivated, an eager-learner, and able to own projects and jump in wherever needed
Exciting opportunity for a client services professional to join a rapidly growing fund administration firm! The Client Onboarding Associate role plays a key role in helping to onboard new clients to Standish’s fund accounting group. The Client Onboarding Associate will be responsible for compiling and maintaining investor and engagement team information, file organization, and assisting with other client deliverables. This role will report directly to the Client Onboarding Coordinators and Managers.
High performers will have the opportunity to progress within the Client Onboarding and System Solutions Team.
Responsibilities:
- Assist internal engagement teams with onboarding activities, such as providing access to folders, group mailboxes, and other engagement activities
- Compile and organize investor CRM information
- Assist with data validations, loads, and reconciliations for client implementations
- Communicate and provide information to the technology team to set up client portals
- Assist with client workspace setup within Standish’s project management software
- Provide general administrative support to the Client Onboarding and System Solutions Team
- Collaborate with the Client Onboarding Fund Controllers to develop and implement best practices
Qualifications and Experience:
- Bachelor's Degree or equivalent relevant experience required
- 1+ years of experience in a client‐oriented professional office environment, preferably in a related industry
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook
- Familiarity with CRM systems a plus (Allvue, eFront, etc.)
- Ability to manage high volume workload by multi-tasking and prioritizing
- Excellent written and verbal communication skills
- Exceptional organizational skills and attention to detail
- Strong interpersonal skills with the ability to interact professionally with all levels of internal and external parties
- Ability to work independently and exercise professional judgment
- Team player with a strong work ethic
- Adept using web-based data entry databases
Benefits Include:
- Comprehensive medical, dental, vision coverage, along with life insurance, Health Savings Account and Flexible Spending Account options
- Comprehensive disability/maternity and paternity plans
- 401K eligibility after 3 months
- Flexible Vacation Plan
- Sick Time Accrual Plan
- 8-10 standard holidays along with year-end office closure
*Compensation range between $58,000-62,000. Actual compensation will be dependent upon the individual's skills, experience and qualifications.
