Job Title:
Administrative Assistant (Part-Time)
Location:
Remote (Los Angeles-based preferred for occasional in-person tasks)
Carson, CA, Lawndale, CA, Van Nuys, Downey, and Sylmar
Location:
Hybrid
Hours:
Up to 20 hours per week
Compensation: $25/hour
Contract Term:
One-year contractor role with the option to renew upon review
Start Date:
Aug 3rd, 2025
About Us:
Our Client is a nonprofit arts organization offering positive and uplifting arts programming to youth and families throughout Los Angeles County and beyond. Our mission is to empower young people through storytelling (animation and filmmaking), creativity, and possibility-driven experiences that spark growth, connection, and community. We are a small but mighty team juggling many moving parts, and we are looking for someone who can help bring clarity, calm, and flow to our daily operations.
About You:
You are positive, self-motivated, and solutions-oriented. You don’t wait to be told what to do. You think ahead, anticipate needs, and ask “Would it be helpful if...?” You are highly self-sufficient and do not require constant management. There may be times when you don’t hear from the CEO or leadership team right away. We will be trusting you to move tasks forward, follow up, and confirm their completion independently. You bring warmth, clarity, and professionalism to your communication and enjoy supporting mission-driven work.
Key Responsibilities:
- Be present and available for weekly virtual partner meetings and biweekly virtual admin meetings
- Coordinate scheduling across staff, partners, and teaching artists
- Organize meetings, field trips, and special events
- Communicate warmly and effectively with parents, site leaders, and partners
- Prepare and manage digital registration and program evaluation forms
- Draft and format monthly e-newsletters (Mailchimp)
- Track supply check-out lists and help manage equipment orders and deliveries
- Order food and supplies using platforms such as Uber Eats and Instacart
- Prepare certificates and documentation for youth participants
- Maintain and prioritize shared to-do lists for the CEO and admin team
- Draft thoughtful, professional emails and internal communications
- Help research venues, funding opportunities, and potential collaborators
- Maintain organized digital files and folders
- Gather and upload demographic and class attendance data for weekly, monthly, and quarterly grant reports
- Follow up on open items and ensure assigned tasks are completed and documented
Tech and Tools You Should Be Comfortable Using (or excited to learn):
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Google Sheets (specifically for data entry, tracking, and grant reporting)
- Google Forms
- Airtable
- Slack
- Mailchimp
- Uber Eats, Instacart, and similar platforms
- AI tools such as ChatGPT or Notion AI for light research and copywriting
Additional Requirements:
- Friendly, clear, and professional communication style
- Strong time management, follow-through, and problem-solving skills
- Ability to work independently and remotely with minimal supervision
- Must be LA-based or able to attend occasional in-person meetings, site visits, and events
- Bilingual (Spanish and English) strongly desired
