Empowering Financial Futures.
For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.This position is expected to be in the office frequently, often up to 5 days per week, with flexibility for a hybrid schedule as business needs allow (Philadelphia, PA).
OVERVIEW:
The Facilities Manager is responsible for overseeing the maintenance, security, and efficient operation of the organization's facilities. This role involves managing building systems, coordinating with vendors, ensuring compliance with safety regulations, and addressing facility-related issues to create a safe, functional, and pleasant working environment.
RESPONSIBILITIES:
- Facility Maintenance
- Oversee and schedule routine and preventive maintenance of building systems (HVAC, plumbing, electrical, general infrastructure, etc.) in coordination with building management.
- Ensure that facilities are clean, well-maintained, and meet all safety and regulatory standards.
- Team Management
- Supervise facilities and Office Services personnel.
- Provide training, support, and performance evaluations for team members, fostering a positive work environment and promoting teamwork.
- Vendor and Contractor Management
- Manage relationships, contracts and service agreements with external vendors, contractors, and service providers, ensuring quality and compliance with contractual obligations.
- Negotiate service contracts and manage budgets related to facilities operations.
- Security and Safety
- Implement and oversee security measures to protect facilities and assets in compliance with health, safety, and environmental regulations.
- Manage all facilities security systems and provide audit reports as needed.
- Develop and enforce emergency preparedness plans and procedures.
- Serve on Security Committee, Business Continuity Committee and Crisis Implementation Team.
- Space Management
- Plan, manage and optimize space allocation and utilization within the facility to support organizational needs and efficiency.
- Coordinate office moves, reconfigurations, and renovations as needed.
- Budget and Financial Management
- Develop and manage the facilities budget, including forecasting and expense tracking in collaboration with Finance and Accounting.
- Identify cost-saving opportunities and implement budgetary controls.
- Customer Service & Administrative Duties
- Address and resolve facility-related requests and complaints from employees, ensuring high levels of customer satisfaction through effective communication and problem-solving.
- Conduct safety, physical security, emergency preparedness and business continuity onboarding for new hires.
- Maintain accurate records of facilities operations, maintenance activities, and equipment inventory.
- Oversee and back up supply ordering for headquarters and regional offices.
- Manage maintenance and registration of company car.
- Events Administration Oversight
- Oversee the Office Services calendar, ensuring all logistics and tasks are properly assigned, tracked, and executed across involved teams.
- Coordinate with the Hospitality Manager to ensure seamless planning, setup, and execution of events, meetings, and internal functions.
REQUIRED QUALIFICATIONS:
- High School degree or Associate’s degree.
- 3-5 years previous facilities or office management experience.
- Previous people management experience.
- Proficiency in facilities management software and Microsoft Office Suite.
PREFERRED QUALIFICATIONS:
- Bachelor’s degree preferred.
- Strong knowledge of building systems and maintenance procedures.
- Excellent organizational and project management skills.
- Strong communication and interpersonal skills to effectively interact with diverse stakeholders.
- Ability to manage multiple priorities and work under pressure.
TRAVEL EXPECTATIONS:
- This position will require the ability and willingness to occasionally travel to regional offices, as needed.
Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com.Our Benefits Overview: -Competitive health and welfare benefits, including company HSA contributions-Numerous voluntary benefit choices available -Superior 401k match -Tuition reimbursement -Company subsidized commuter benefits-Generous paid time off, including parental leave -Plus more!
Glenmede is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind:
Glenmede is committed to the principle of equal employment opportunity for all employees and applicants and to providing employees with a work environment free of discrimination, retaliation, and harassment. All employment decisions, including hiring decisions, at Glenmede are based on business needs, job requirements and individual qualifications in full compliance with all local, state and federal laws prohibiting discrimination on the basis of any status protected by the laws or regulations in the locations where we operate. Glenmede will not tolerate discrimination or harassment based on any of these characteristics.
https://www.glenmede.com/equal-opportunity-employer/** We are not seeking agency assistance with this role. No agencies, third parties, or phone calls, please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede #LI-Onsite
